Project Assistant
1 week ago
**CORE PURPOSE OF THE JOB**
To provide support on designated projects through administration, coordination, logístical requirements, research and implementation ensuring that the effectiveness and efficiency is maintained.
**KEY PERFORMANCE AREAS**
**Research**
- Assists in the development of policies and procedures
- Participates in all phases of research including development of tools, implementation and input into analysis
- Follows up to ensure information for the project is returned and/or collected within specified timeframes.
**Administration**
- Assists in the organization and development of training materials related to the project
- Composes administrative correspondence and drafts such as memos, letters, reports, presentations, agendas and meeting materials
- Receives, reviews and processes incoming correspondence through preparation of responses or materials
- Acts as recording secretary in internal and external project meetings by preparing and distributing minutes and action item summaries
- Assists in the compilation of Meeting Packs
**Project Coordination**
- Organizes committee meetings, preparing any required materials that support the quality and completion of the project
- Arranges focus group discussions and interviews to discuss details of the project
- Addresses all the logístical requirements for all projects initiated by the Projects Division
**Project Implementation**
- Participates actively in projects and deliverables using specific systems and programmes ensuring that tracking occurs throughout the implementation phase
- Monitors the status of agreements and contracts, reporting on variations or discrepancies to management
**User Acceptance Testing Coordination**
- Perform User Acceptance Testing of the Functional Requirements of the various systems and business processes
- Documents UAT Test Scenarios, Test Cases and Test Scripts; and defines and prepares the Test Cases
**QUALIFICATIONS**
- A degree or diploma in Business Administration or Diploma in Project Management or equivalent would be a suitable requirement
**PREFERRED EXPERIENCE**
- A minimum of 2 years of experience is required in the area of Project Support and Administration
**SKILLS & ATTRIBUTES**
- Administrative
- Time Management
- Planning and Organising
- Minute Taking
- Coordination
- Communication (verbal, written and numeric)
- Research ability
- Proactive
- Thorough
- Confidentiality
- Attention to detail
**KNOWLEDGE REQUIRED**
- MS Office, MS Excel & Power Point
- MS Teams & Zoom General project management techniques
- MS Project or similar tracking programme
**Education**:
- Diploma (required)
**Experience**:
- project administration: 1 year (required)
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