Debtors/creditors Clerk

2 weeks ago

Cape Town, South Africa Mirror Images Full time

Western Cape, CPT - CBD
- R 14 000 - R 15 000 Monthly Cost To Company

An Office automation company based in Airport Industria, Cape Town is currently seeking a Debtors/Creditors Clerk

**Debtors**:

- Maintain debtor’s age analysis at 45 days or less - make contact with clients and follow up until payment is received.
- Ensure that notes are updated on client’s ledger on BPO.
- Allocate payments on Pastel accurately as per remittance advice.
- Customer liaison on all levels - attend to debtor’s queries, request for documentation, etc.
- Banking
- Ensure that monthly Statements are sent out by the 2nd of the following month.
- Prepare hard copy statement and invoices for select customers for hand delivery.
- Prepare debit order collection and submit to Manager four full working days before expected release on Business Banking

**Credit Notes**:

- Ensure that all credit requests have been authorized before processing credit notes on BPO.
- Ensure that all credit notes are filed numerically.
- Ensure that correct documentation and authorization is received before processing credit notes.
- Process and accept the Supplier Debit note

**Consumable Reps**:

- Create debtors for COD sales, from the Customer Information sheet submitted by sales rep. Debtor needs to be linked to a debtor group on Pastel.
- Ensure that all information is completed, i.e. VAT number, contact details etc. if not, return form to rep for completion.
- Adhere to the naming convention for creating new account codes.

**Audit**:

- Assist with audit preparation and supplying support documentation as requested by auditor.

**Filing**:

- Keep all documents filed, as per filing system.
- Ensure that documents are filed either strictly numerically or alphabetically as required.
- Archive files annually

**Creditors**
Detailed below are the key duties and responsibilities for a creditors clerk, together with the timeframe that each needs to be completed by.

**Reconcile and circulate creditors** for authorisation.

The deadline is not
**negotiable** as publishing the Management Accounts is dependent on this. It also means that every creditor has to be done by this date. Continue to receive invoices from procurement on a daily basis. Check that all invoices have been received and uploaded onto Pastel.

15th of each month to be completed 16th to be circulated

**Standard Bank Fleet** - ensure that petrol slips are received from all employees using a company petrol card, either daily or weekly. When the Fleet statement is received on the 25th complete the petrol cost sheet and capture transaction onto Pastel. 26th of each month

**Leave report** to be updated as soon as you receive the VIP leave schedule. 5th of each month

**Social club** needs to be captured for the period 16th to 15th of each month 20th of each month
- For more information please contact:

- Stuart Boden

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