Procurement Specialist

5 months ago

Cape Town, South Africa Signal Hill Products Full time

**Signal Hill Products is looking for a Procurement Specialist**

**Overall Responsibility**:
Ensure that the supply chain needs of a company are met in a timely and cost-effective manner through the management of vendor relationships, contracts negotiation and overseeing the purchase to payment cycle of all spend within the business as well as optimizing and influencing working capital.

**Deliverable 1: Relationship Building**
Responsible for a procurement lead organization with accountability for all spend in the organization
Building relationships with all areas of the business including sales, marketing, production, planning, operations, engineering and support services.
Responsible for Procurement policies and standard procurement operating procedures
Building and maintaining long-term relationships with vendors and suppliers
**Deliverable 2: Supplier Management**
Conduct effective tender processes on all categories of business spend sourcing and engaging reliable suppliers and vendors.
Researching new suppliers and new materials using historical sales, forecast reports and explode MRP.
Ensure all Purchase Orders meet procurement policies and standard operating procedures
Negotiating with suppliers and vendors to secure advantageous terms, including but not limited to, pricing, quality, credit terms, supplier lead times, minimum order quantities, minimum stock holding and withing the BBBEE framework and agenda of the business.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Strategic sourcing and engaging new suppliers and vendors for further business opportunities
Focus on quality, service delivery and competitive prices from the supply market
Negotiate for selected components and support the foundation of long term contracts with key suppliers, through conclusion of service level agreements.
Performing risk assessments on potential contracts and agreements
Conduct supplier performance evaluation regularly, monitor and track trends and performance of vendors against service level agreement, follow through with recourse

**Deliverable 3: Cost Management**
Develop purchase price, cost and supply chain analysis for major categories of spend
Developing procurement strategy that is inventive and cost-effective, that focuses on obtaining competitive pricing, identifying and executing cost reduction action plan.
Define and implement procurement policies, best practise and standard operating procedures, ensure all Purchase Orders comply
Maintain awareness of potential sources, products and cost savings opportunities Influence and involved in all price negotiating
Effectively engage all business stakeholders. Analyse and monitor the risk, opportunities and trade offs between price, quality and working capital to be presented and discussed during vendor committee
Understanding the market and forecasting pricing and underlying commodity trends and achieving financial goals.

**Deliverable 4:Effective business partnering, Reporting and Analysis**
Setting the standards and controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Assuming responsibility for the inputs into the Material Requirements Planning system (preferred supplier, lead times, minimum order quantities etc.)
To analyse market trends to anticipate likely price fluctuations, for the purpose of maintaining inventory either for long or short time periods
Continuously review the operational procedures, recommend improvement plan and streamlining the operation
Preparing of procurement reports (supplier reliability, purchase price variance analysis, landed cost tracking, weighted average commodity price, inventory stock holding and days of forward cover)
Reviewing Purchase Price Variance account and following up on reasons for variances and ensuring correct treatment, in collaboration with Finance Team
Through meaningful reporting and insightful analysis, constructively challenge and drive performance of the business

**Deliverable 5:Product Management**
Process requisition, buying and sourcing of products and regularly updating management on status of orders.
Raising purchase orders as per the approved vendor List from the MRP system
Receiving and checking in of products.
Assess quality of stock received and escalate any discrepancies to suppliers and management
Monitor all internal order requests to avoid over-ordering of materials
Maintaining a record of open purchase orders and managing delivery dates against suppliers' expected delivery dates.
Managing consignment stock suppliers.
Providing first level approval for any price discrepancies.
Resolve billing and shipping problems and provide information to suppliers.

**Requirements Qualification**:
Bachelor’s degree in supply chain management, logistics, or business administration
Experience: >5 years proven experien

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