Creditors Clerk-international Suppliers

7 months ago

Durban, South Africa Talent Scout Full time

Minimum Qualifications and Experience:

- Matric
- Min. 5 Years’ experience in a similar Creditor’s role.
- Experience in dealing with Foreign Creditors is advantageous.
- Experience in capturing invoices in the General Ledger on an accounting system.
- Intermediate Excel skills essential (VLOOKUP’s, Pivot tables etc.).
- Experience on systems such as Pastel / Syspro.

Soft Skills:
High attention to detail.
- Strong organizational skills.
- Ability to multi-task.
- Team player.
- Strong work ethic.
- Ability to take instruction and follow standard operating procedures.
- Ability to meet deadlines and work in a pressurised environment.
- Ability to handle pressure in processing large volumes of invoices.

Must be organized and methodical.
- Proficient in meeting deadlines.
- Excellent written and verbal communication skills.

Main Duties/Key Results Areas:

- Take ownership of the allocated supplier accounts.
- Validating supporting documentation in invoice packs.
- Prepare the relevant payment reconciliations within the stipulated timeframes and deadlines (including high volume pre-payment supplier accounts).
- Ensure that all open items are matched off timeously.
- Following up on prepaid shipments with the relevant Logistics Department as well as managing ETA communications.
- Resolve queries on the supplier accounts.
- Ensure that the goods received notes (GRN’s) are correctly matched when processing and resolve discrepancies with the Inventory department.
- Processing of foreign currency invoices from suppliers in Syspro.
- Understanding foreign currency revaluation calculations.
- Understanding foreign exchange rate conversion of claim calculations from Rand to foreign currency.
- Ability to handle large processing volumes in excess of 200 transactions with a book value of ± R150 million.
- Liaising with suppliers as part of the daily management of the supplier accounts.
- Update supplier age analysis comment on software package.
- Sending remittances to suppliers indicating payment allocations.
- All and any other related tasks and duties as required by the Employer from time to time.

General:

- To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.
- To have responsibility for the Health, Safety and Welfare of self and others and to always comply with the requirement of the Health and Safety Regulations.
- To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
- To comply with Hume International Policies.
- To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.
- This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder.

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