Bookkeeper

4 months ago

East London, South Africa Abantu Staffing Solutions Full time

**Job Overview**:
A Bookkeeper is responsible for recording and maintaining a business’ financial transactions, such as purchases, expenses, sales revenue, invoices, GL reconciliations and payments. They will record financial data into general ledgers, which are used to produce the balance sheet and income statement.

The position works closely with the Accountant and Finance Manager, interacts with Creditors and Debtors Clerks, and provides / received information from Creditors Dept. They will also handle queries from suppliers and stores. The role will be responsible for 3 stores and will be required to extract daily sales for 6 markets.

**Minimum Requirements**:

- Completed Grade 12 / Matric
- Tertiary qualification (NQF 6 or higher) - highly advantageous
- 5+ years’ experience as a Bookkeeper
- Previous experience within a FMCG / Fast-Food

**Responsibilities**:

- Import bank transactions and match the banking transactions
- Perform bank reconciliation
- Reimbursing, capturing, recording staff accounts support
- Monitoring the bank balances
- Perform month-end reconciliation on the debtors clearing accounts (Cash, card and other)
- Bank and petty cash
- WHT adjustment (As payments are made)
- Assist, when required, with audit readiness and audit queries
- Inter-company: Debtors and creditors reconciliations
- Inter-company: Loan account reconciliations
- Prepare of general journal entries
- Prepare balance sheet reconciliations
- Control the smallware's (Bookout to stores)
- Month-end count of smallware's
- Staff welfare purchases for stores
- Travel arrangements
- Ensures that all certificates and licencing in place
- Daily submission of 6 x Market Sales reports to shareholders
- Staff transport / allowance payments
- Perform the payroll journal entries to ensure cost to company has been recorded
- Understanding of stock control, processing of stock, reviewing of stock entries performed
- Planning a project, loading onto the company system and following the PO projects process
- Captures invoices accurately into the accounting package and ensuring the correct process was followed
- Prepare creditors reconciliation between GL and supplier ensuring for accuracy and completeness
- Prepare supplier payments ensuring we pay the correct supplier the accurate amount on time
- Loading the payments onto the banking platform or using the accounting package what to pay when
- Download and send POP to suppliers together with remittance
- Withholding Tax Certificates are obtained, reconciled and sent to suppliers
- Loading and reviewing beneficiaries
- Raising accruals at month-end ensuring accounts are complete and accurate
- Prepare creditors reconciliation between GL and supplier ensuring for accuracy and completeness (Staff accounts)
- Purchasing and creditors process
- Obtaining all paperwork from stores, ensuring cash-up sheets are scanned and signed off daily
- Import sales from the ERP systems, match the banking transactions and follow up on differences in debtors clearing account
- Weekly / monthly reporting reconciled to GL / target sheets and submitted to the Heard Office
- Perform weekly / monthly reporting reconciled to GL / target sheets
- Perform month-end reconciliation on the debtors clearing accounts (Cash, card and other)
- Invoicing third party / related parties and ensuring funds are recovered

**Key Skills and Competencies**:

- Advanced numerical and statistical skills
- Capacity to organize/plan/manage time between various aspects of work in order to optimize performance
- Capacity to focus on and achieve standards of service which comply with the highest expectations of the manager
- Ability and capacity to take responsibility for own actions, others can rely on you, loyal and steadfast
- Ability to formulate, prioritize and execute pre-determined objectives
- High levels of confidentiality

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