Event Consultant

4 weeks ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Marketing**Function**:Marketing Management**Date**:16-Mar-2023**Discovery - Marketing**

**Event Consultant**

**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.**About the Sales and Distribution Events team**
- The Sales and Distribution Events team partners with business to develop and implement integrated, strategically aligned event solutions for Discovery’s Sales and Distribution (sales) team for rewards and recognition, new products launches and any other general engagement with this community. They also create event solutions for a few other communities annually.- The Event Consultant is required to plan and implement all events allocated to them as well as those that are run on a team basis, efficiently. Performing tasks such as liaising with clients, executives and suppliers, handling all elements from event proposal requirements and logistics. The incumbent will also be responsible for managing budgets and invoicing on their events closely. Other responsibilities will include ensuring VIP experiences, managing risk and design elements, gifting, entertainment and all administration duties. Managing the vendor leading up to event and onsite and presenting post-event reports will also be part of the Event Consultants portfolio.**Job purpose**
- The Event Consultant is responsible to create event solutions that enable business to meet and exceed their objectives by delivering an exceptional and innovative customer experience, while always ensuring that Discovery is able to meet our objectives and achieve great value for money.
The Event Consultant is also responsible to create event solutions that enable business to meet their objectives by:
- Driving and implementation of exceptional event solutions for sales and distribution.
- Collaborating closely with Head of Events and Event Managers as well as business resources, to ensure flawless, on-time and high impact delivery of events to help achieve company and business unit objectives.
- Interfacing with suppliers to ensure Discovery is always at the cutting edge of innovation in the events arena.

**Principal accountabilities**
- Driving and defining the implementation of events for Sales and Distribution and the Discovery Brand teams on webinar and for live events.
- Collaborating closely with clients to ensure flawless, on-time and high impact delivery of relevant event, to help achieve company and business unit objectives.
- Interfacing with senior business people and medical societies to define and co-ordinate the brand strategy for the event.
- Perform research to select the appropriate venue for each live event where required.
- Perform research to select the appropriate webinar platform for each webinar event including pre-recording requirements.
- Onsite CPD management at event venue.
- Manage the preparation and distribution of all event collateral for each event.
- Efficient management and assistance of Executives and colleagues linked to a specific event.
- Assist in coordination of relevant speakers.
- Manage key events on the event calendar each year.
- Understand campaign objectives, target audiences, strategies/tactics, timelines in relation to your events
- Collaborate with cross-functional teams to ensure excellent execution of event strategies/tactics and deliverables.
- Actively listen and communicate openly with clients and internal teams.
- Manage the relevant project budget for area of responsibility

**Competencies**
- A proven track record of event administration experience
- Excellent organisation skills
- Good emotional intelligence
- A passion for customer service
- Must be adaptable to change
- Must enjoy interacting with people
- Must be a team player
- Strong time management skills
- Good administrative skills (including but not limited to RSVP’s, invitation distribution, invoice processing; event briefs)
- Planning skills (including but not limited to, virtual and live event administration)
- Reliability
- Willingness to work weekends, after hours and public holidays (needs dependent) Proficiency in MS Word, Excel, PowerPoint, Outlook and OneDrive.
- Create integrated solutions which are consistent across all brands / businesses and communities, and which meet best practice principles.

**Education and Experience**
- Minimum three year relevant industry qualification or experience
- Minimum three years in events industry
- Multitasking - managing more than one project at a time
- Decision making skills
- Negotiation skills

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