Land Securement Administrator

6 months ago

Cape Town, South Africa Seriti Full time

**The Role**

To take ownership for all land owner related information, database management, this may include Landfolio software

**Key responsibilities include**:

- Management of all landowner information.
- Manage landowner documentation. This includes title deeds, resolutions, leases, servitudes, power of attorney documentation and other consents.
- Liaise with Landowners / Project contracts to ensure up to date information management.
- Access, update and manage the land management system/s.
- Implement effective solutions for the management of documents, either hard and/or soft copy
- Assist the Land Acquisition and Permitting team with permitting and other types of approvals, as may be required.
- Management of document provision to relevant Internal and External entities

**Stakeholder Management & Engagement**:

- Build and maintain relationships with land acquisition and Development team.
- Build and maintain relationships with external stakeholders such as Local and District Municipalities, Governmental Departments and contracted consultants.
- Ensure document management and submissions are complete and accurate.

**Reporting and Communication**:

- Maintain accurate project documentation, records, and reports.
- Be able to quickly supply landowner information as required
- Communicate effectively with stakeholders at all levels, both internally and externally.

**Process Adherence and Best Practices**:

- Maintain up-to-date knowledge of best practices in document control.

**Team Collaboration and Training**:

- Assist the Development Director, Land Acquisition and Project Managers in ensuring forms and documents are managed, easy to locate and up to date.
- Mentor and guide team members, providing necessary training and support on current and new systems.
- Foster a culture of collaboration and knowledge sharing within the team.

**Experience & Qualifications**
- Office Administration qualification/ Document management OR related field
- Proven 5+ years administration experience in the Renewable Energy Industry or large infrastructure projects.
- Proven track record of successfully managing large amounts of data and documentation.
- Good understanding of property management and/or rezoning requirements and/or contract management.
- Excellent project data management skills.

**Advantageous**:

- Strong attention to detail.
- Highly skilled in Microsoft Office, specifically Excel.
- Document management skills/qualifications
- Excellent written, verbal, skills.
- Effective and positive communication at all levels of peoples and cultures.
- Demonstrated exceptional oral and written communication skills.
- Excellent organizational, planning, and prioritisation skills.
- Fluency in English and Afrikaans is essential. Fluency in other languages is preferred (for example Zulu, Sotho, Swati).

**Additional Requirements**
- Valid Driver's license is essential.
- Ability to travel on a regular basis throughout South Africa.
- Requirement to be flexible with working hours to accommodate stakeholder availability and travel

**Employment Package Outline**:
**Salary**:

- Market Related

**Benefits**:

- Medical aid
- Retirement contribution
- Employee assistance programme
- Professional development opportunities

**Rewards**:

- Performance bonus

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