Procurement Officer

7 months ago

Cape Town, South Africa PPECB Full time

Job Description**Main purpose of the job**

The job purpose is to assist the PPECB in effecting more efficient procurement processes to save costs and maximize profitability. Procurement Officer analyse spend, source suppliers, negotiate contract details, and offer solutions to help the PPECB better manage costs on supplies and vendor services.

**High level job objectives**
- To manage the Procurement Process, provide guidance to all stakeholders and manage procurement risks.
- To ensure that procurement transactions comply with procurement policies & procedures.
- To enable the use of technology to simplify, automate, integrate, and measure all procurement processes in the business.
- To demonstrate and ensure the professional values, ethical behaviour, and legal compliance essential to a sustainable business model.
- To measure the performance, take corrective action of suppliers and report accordingly.
- To ensure proper implementation of the Preferential Procurement Policy, Enterprise Supplier Development strategy and initiatives to drive transformation objectives.
- Job Requirements**Qualifications**

**Essential**

**Desirable**
Minimum of a 3-year tertiary qualification in Procurement / Finance / Commercial / Supply Chain Management or relevant

x
- Membership with CIPS or equivalent

x

**Experience**

**Time Span**

**Essential**

**Desirable**
- Experience in Procurement or Supply Chain Management in a decentralized, multi-structured organisation
- Procurement experience in the Public Sector will be profitable.
- Working with multiple projects/bids and stakeholders
- Conduct research to source the best products and suppliers in terms of best value, delivery schedules and quality.
- Run request for quotations, evaluate bids, and make recommendations, based on commercial and technical factors.
- Negotiate and agree contracts, monitoring the quality of service provided.
- Liaise between suppliers, manufacturers, internal teams, and customers.
- Build and maintain good relationships with, internal clients, new and existing suppliers.
- Conduct spend and market analysis of products and services.
- Expedite purchase orders.
- Resolve supplier queries with account payables.
- Maintain and update supplier database.
- Manage supplier performance reviews

1 - 3 years

x

**Knowledge**

**Essential**

**Desirable**
- Procurement policies and procedures
- Project Management
- Knowledge of E- procurement tools
- Knowledge of procurement/sourcing function which includes sourcing.

x
- Knowledge of the PFMA and all other relevant statues i.e., PPPFA, Supply Chain Management regulations

x

**Technical Skills/ Functional Skills**

**Essential**

**Desirable**
- Be familiar with a variety of the supply chain management concepts, practices, and procedures.
- Financial skills i.e. being acutely aware of procurement costs and departmental budgets.
- Analytical skills which include evaluating suppliers according to various factors, including price, quality, delivery, and service.
- Negotiating skills, having the ability to acquire the best prices from suppliers.
- Procurement management tools and solutions on the market (e-procurement, e-sourcing etc.)
- Business acumen
- Report writing skills.
- Interpersonal skills
- Virtual communication
- Planning, time management
- Presentation skills
- Decision - making
- Problem solving. Advanced computer skills

x

**Competency Profile: Behavioural**

**Essential**

**Desirable**
- Planning and Organising
- Relating and Networking
- Presenting and Communicating Information
- Delivering Results and Meeting Customer Expectations
- Engage senior management and executive.
- Persuading and Influencing
- Writing and Reporting
- Learning and Researching
- Analysing of data
- Ability to work independently and in a team Ability to challenge ideas and provide suggestions

x
- Following Instructions and Procedures
- Deciding and Initiating Action

x

**Physical and other**

**Essential**

**Desirable**
- Business Travel

x
Good health - Ability to sit for long hours

x
- PPECB is an equal opportunity employer and promotes compliance with the provisions of the Employment Equity Act.

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