Senior Share Scheme Portfolio Specialist

2 weeks ago

Brackenfell, South Africa Shoprite Group Full time

Closing Date
2023/04/25
- Reference Number
SHO230418-5
- Job Title
Senior Share Scheme Portfolio Specialist
- Job Type
Permanent
- Location - Country
South Africa
- Location - Province
Western Cape
- Location - Town or City
Brackenfell, Cape Town
- Purpose of the Job
The purpose of the Share Scheme Portfolio Specialist role is to facilitate the process between SR internal teams and the
JSE Investor Services across all share schemes (Executive Share Plan, Shoprite Employee Trust, and Deferred Short Term
Incentive schemes) within the Group. The role delivers efficient and effective execution of all operational and
administrative functions related to the share schemes. The role requires a highly organised and detail orientated
individual with good energy and drive to deliver on expectations and get things done. The role is the single point of
contact for the share scheme service provider, HSE Investor Services. In addition to the routine aspects of share scheme
processes, the role also provides support on specific projects, workstreams, objectives:

- Coordinating activities: identifying correct stakeholders, scheduling meetings, booking venues etc.
- Administrative tasks: preparing agenda, info packs, minutes etc.
- Data integrity checks and financial reconciliations - follow up and follow through on inconsistencies /

inaccurate information.
- Preparing communications or briefs, pulling together info to consolidate for input to presentations, reports

etc., following up on outstanding inputs / info.
- Conducting research, background context and new developments.
- Job Advert Details
- Job Category
Human Resources
- Job Objectives

**Shoprite Employee Trust**
- Provide the Share Trust portfolio with the end-to-end administrative support and coordination to ensure the

various stakeholders are aligned pertaining to key Share Trust administrative aspects.
- Conduct data verification checks with various stakeholders: People Finance, Group Finance, Payroll) - inform

from a data perspective any employee changes (status changes: promotions, terminations etc.) that have an
impact on the data integrity and administrative changes to be applied.
- Manage the third-party supplier and ensure efficient and effective stakeholder facilitation and coordinate the

process within and between the various Shoprite touchpoints.
- Support the process related to dividend payments.
- Administer the trust holders bank details and the process of updating these timeously on the third-party

platform.
- Providing reports to Share Trust indicating allocated and unallocated dividends - adhoc status updates and

periodic reporting as required.
- Providing support to the Trust as required and adapting to new tasks and outputs as they emerge within the

portfolio.
- Manage non-RSA payment preparations and facilitating through to approval etc for submission to non-RSA

payroll
- Manage all interfaces and submissions with the third-party including tier movement reports and terminations

(through to date of payment etc.)
- Ensure the accuracy Third party reports / information and follow up on all discrepancies.

**Executive Share Plan and Deferred Short Term Incentive Schemes**
- End-to-end administrative support and coordination to ensure the various stakeholders are aligned pertaining

to key administrative aspects.
- Ensure the rules of the share scheme is applied timeously and accurately when handling processing of

terminations in line with the provisions for terminations.
- Managing and executing the annual share award allocations as well as the vesting thereof together with

Reward Solutions.
- Verifying the list of participants eligible for dividend payments as well as payment details and loading

dividend price per share.
- Provide input into the IFRS 2 calculations (cash and equity settlement) with various stakeholders in People

Finance and Group Finance.
- Provide data inputs for the actuarial calculations to ensure data integrity
- Qualifications
- Degree or Diploma in Business, Retail, Finance, or a related field
- Experience
- 3 years plus experience in a similar capacity or role, providing support to a share trust or similar dividend-based
shareholding scheme, including financial reconciliations
- Knowledge and Skills
- Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed reconciliations and
spreadsheets using formulas

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