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Administrator
3 weeks ago
**Administrator**
**Minimum Requirements**:
- Matric.
- Beneficial: Relevant tertiary qualification.
- 2 years’ experience as an Administrator, Office Assistant, or similar role, preferably in the plumbing industry.
- Proficiency in Microsoft Office Suite.
- Excellent organisational and time management skills.
- Beneficial: Familiarity with plumbing terminology and procedures is advantageous.
**Roles and Responsibilities**:
**Basic Administration**:
- Maintain and update filing systems, both electronic and physical.
- Order and maintain office supplies as needed.
**Invoicing**:
- Generate and issue invoices to clients accurately and in a timely manner.
- Record payments received and follow up on outstanding invoices.
**Job Coordination**:
- Assist in the scheduling and coordination of plumbing jobs.
- Communicate job details, including timeframes and requirements, to plumbing technicians.
- Ensure proper documentation and permits are obtained for each job.
**Client Correspondence**:
- Act as the primary point of contact for clients, addressing inquiries and concerns professionally and promptly.
- Provide updates to clients regarding the status of their projects.
- Coordinate with clients to schedule appointments and service calls.
**Data Entry and Record-Keeping**:
- Input job details, client information, and service records into the company's database accurately.
- Maintain comprehensive and organised records of all transactions and interactions.
**Assist in Administrative Support**:
- Support management and other staff with administrative tasks as required.
- Prepare reports, presentations, and other documents as needed.
- Collaborate with team members to ensure efficient office operations.
**Compliance and Regulation**:
- Stay informed about industry regulations and compliance requirements.
- Ensure that all administrative processes adhere to legal and regulatory standards.
**Continuous Improvement**:
- Identify opportunities to streamline administrative processes and improve efficiency.
- Provide feedback and suggestions for enhancing office procedures.
**Closing Date**:
Submissions for this vacancy will close on 23 May 2024, however, you will still have the opportunity to submit your CV for this position till 15 June 2024.
**Please Note**:
**PoPI Act**:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.
- For more information please contact:
**Consultant ZS
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