Senior Payroll Administrator

1 week ago

Johannesburg, South Africa Rescume Recruitment Full time

The role’s primary responsibility is for end to end management and processing of the organisation’s payroll for all employees.

**1.** **HR & Payroll Preparation Management**
- End to end payroll administration, processing and reporting which includes:

- Manages the work flow to ensure all payroll transactions are processed accurately and timely;
- Maintains the payroll system to ensure employees records are accurate and up-to-date;
- Utilise the payroll system to calculate and process employee leave entitlements in accordance with relevant agreements, including but not limited to annual leave, sick leave and long service;
- Checking data quality including reviewing audit reports, making enquiries and adjustments for irregularities before payments, uploading payment files to the bank and producing output reports;
- Reconciling payroll deductions, earnings, benefits and preparing remittance, recons, third payments and employee CTC packages in a timely, accurate and efficient manner;
- Maintaining personnel files and other HR / Payroll records;
- Updating payroll parameters for changes associated with legislation amendments (e.g. SARS, BCEA, SDL, UIF, COIDA) and internal policies (e.g. commission, claims, other leave benefits);
- Liaising and coordinating with benefit providers to ensure the organisation meets statutory requirements and contributions to the funds reconcile with the payroll reports on a monthly basis;
- Be knowledgeable and show understanding of proper taxation benefits such as Provident Fund, Group Life, Medical Aid and also employee’s salaries;
- Assists with admin tasks related to, but not limited to Employment Equity, Skills Development, BBBEE, Climate Surveys and Occupational Health & Safety

**2.** **HR & Payroll Reporting**
- Maintain reports and payroll transactions to support the integrity of the system and to meet audit requirements;
- Ensuring that monthly and end of year procedures are followed including reconciliation lodgment of taxation requirements such as EMP201, EMP501 and Provisional tax.
- Producing of various payroll, leave and human resources related reports by conducting investigations, analysis, gathering information and statistics and generating reports;
- Preparation of different payroll related reports for EXCO as required;
- Ensure all reports are accurate and distributed in a timely manner without missing set deadlines;
- Preparing periodic reports of earnings, taxes, and deductions;
- Preparing and balancing period-end reports, and reconcile payroll payments to third payments;
- Ensuring the accuracy of payroll integration to relevant systems for payment such as Standard Bank online. Ensure on-time and accurate pay-runs for the area of responsibility.
- Ensure that all approvals and governance steps are complied with before payroll payments are made.
- Ensure that all financial capturing and processing is done in compliance with all relevant legislation and internal policies.
- Prepare relevant monthly, quarterly, and annual reports-ie: Comparison data reporting, alert reporting etc.
- Resolve payroll related issues and queries.
- Balance payroll accounts by resolving payroll discrepancies.
- Performing payroll checks and audits in every pay cycle.
- Review and audit the processing of payroll changes (eg: engagements, terminations, promotions, and transfers)
- Assist in Audit preparation and implement audit recommendations

**3.** **HR & Payroll Administration**
- Be up to date with current/ newly amended legislation and statutory rulings/requirements that have an impact on HR and payroll, and also enforcing adherence to requirements and advise management on required actions;
- In collaboration with the Finance department, evaluate and analyse existing payroll policies, procedures and business processes and propose improvements and/or quality control measures leading to best practice operations;
- Constantly encourage and implement continuous improvement measures within HR and Payroll to ensure accuracy

**4.** **Customer Services**
- Assisting employees by providing customer service, assistance and support on matters relating to payroll enquiries and related systems such as Epic and Employee Self Service (ESS);
- Provide training to employees
- Provide accurate information to employees and managers on HR & payroll matters, PAYE, employee salaries in accordance with the relevant Agreement and legislative provisions;
- Liaise with line managers, third parties and other stakeholders to ensure effective external and internal relations are maintained accordingly

**5.** **General Administration**
- Assisting with the reconciliation of end of month salaries related to finance required reports;
- Assisting in the development and maintenance of Payroll standard operating policies and procedures;
- Assisting with the preparation of Payroll related correspondence to relevant stakeholders as required.
- Assisting with meeting the required deadline set for submission

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