Invoice Clerk

5 days ago


Johannesburg, South Africa Glasshouse Recruiting Full time

**The main purpose of this position**:
To ensure the daily smooth running of all invoice preparations and stock administration

**Duties & Responsibilities**:
Receive and Prepare Orders and Invoices:

- Receive and record all orders and generate the appropriate invoices as per client requirements
- Ensure accounts, prices, discounts, items, qty, rep codes are correct on invoices (have mínimal credits)
- Ensure all invoices are sent in the correct format to all Clients/Entities timeously
- Request products from Inventory Control (shipping) in respect of Direct and Consignment orders
- Generate “delivery notes” prior to dispatching of stock and ensure all paperwork corresponds
- Action “Tracking of Consignment” forms with the appropriate urgency
- Adhere to the correct back order procedure

Stock Administration:

- Ensure account, item, rep code and expiry date are correct on DNotes for Consignment
- Compare invoices and replacement stock to match original order
- Assist Clinical Specialists, External Inventory Controllers, Clients and Drivers with queries and discrepancies
- Crosscheck invoices and replacement stock on orders done by other Invoice Clerks daily

General Functions:

- Complete drivers’ log sheets and waybills before close of business daily
- Assist with departmental ad-hoc functions (packing of deliveries, drivers ah-hoc and colleagues work flow when absent)
- Assist with departmental administration (filing, credits, FOCs, TCs, Capex, PODs required by Finance and petty cash)
- Sort, file and source outstanding PODs for your accounts (invoices & DNotes)
- Ensure all Pastel corrections are timeously actioned as requested by your Line Manager
- Assist with Pastel updates (price changing, account changes etc.)
- Assist with Financial auditing and archiving thereafter
- Assist with the co-ordination of daily kit movements

Ensuring that Policies and Procedures are adhered to:

- Follow all policies and procedures of the company

**Requirements**:

- Matric
- Related diploma (Advantageous)
- Supervisory skills (Advantageous)
- Good communication skills (verbal and written)
- Good presentation skills
- Pastel Evolution experience (Prerequisite)
- MS Office requirement
- Excel (Advantageous)
- 2-3 years in similar role
- Time management abilities
- Team player
- Problem solver


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