Finance Clerk

3 weeks ago

East London, South Africa Abantu Staffing Solutions Full time

**Overview**:
The Finance Clerk is responsible for keeping financial records updated, process business transactions, such as supplier invoices, disbursements, expense vouchers and receipts. Performs a range of general clerical, accounting and bookkeeping support functions.

**Minimum Requirements**:

- Grade 12
- Diploma / Degree with Financial Accounting as a Major
- Financial Accounting experience
- High level of computer literacy including excellent Excel skill

**Responsibilities**:
**Debtors**:

- Process manual customer invoices timeously
- Ensure processing is in line with Month End Close timelines
- Assists Finance Administrator with client enquiries

**Creditors**:

- Supplier Masterfile maintenance with current supplier information
- Matches the supplier invoice to the original purchase order, and delivery note.
- Matches the credit notes to the discrepancies noted on the delivery notes.
- Liaise with creditors for any queries
- Communicates with suppliers to request invoices and statements
- Ensure all Credit Notes are processed timeously
- Ensure processing of supplier invoices and credit notes is in line with Month End Close timelines
- Monitoring credit terms and limits with suppliers
- Prepare Creditors reconciliations for review and approval by the Finance Administrator; and before payment is made.
- Prepares Open Purchase order reports.
- Prepares Creditors Accruals for the Finance Administrator to review in line with Month End Close timelines.
- Capturing supplier invoices, supplier returns and rebates on SAGE.
- Escalates issues with suppliers to the Finance Administrator timeously.
- Create beneficiaries according to bank confirmation letters
- Create and upload payment batches

**Fixed Assets**:

- Prepare insurance claims (e.g., Vehicle theft, accidents, and stolen tools) completes forms and submits to Finance Administrator for review.
- Ensures that the location and person responsible/ user of company assets such as computers, laptops and cellphones are always updated.
- Responsible for issuing of cellphones and computers.
- Responsible for submission of water meter reading to BCMM on a monthly basis and filling up the prepaid electricity for the East London office as and when necessary.

**Monitoring fuel consumption**:

- Adding drivers and new vehicles on payment24.
- Checking cost of fuel consumption monthly (Fuel expense by mileage) and report to Management.
- Checking fuel used every month by driver and report to Finance Manager.
- Setting and monitoring the fuel fill ups of each vehicle and report to the Management.

**Administration of Payments**:

- Administration of cash payments e.g., ensuring invoices are received and attached on advance requests.
- Create beneficiaries according to bank confirmation letters
- Create and upload payment batches

**Competencies / Skills**:

- Good mathematical and computer skills.
- Working knowledge of relevant software
- Understanding of basic accounting principles
- Understanding of internal controls
- Accuracy and attention to detail.
- Good communication skills.
- Ability to work independently

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