Debtors Clerk

Role and Responsibilities

1. Print a Debtors age analysis from Pastel
2. Phone client and speak to Creditors Department
3. Record name and telephone number, date of conversation and message on print out
4. Ensure that all invoices were received by client for payment by means of email.
5. Ensure that answer has been received from client; if not, follow up with a phone call.
6. Print statements from Pastel and email to clients
7. Follow up again before the expected payment date that all is still in order with payment.
8. Assist Accounting Clerk to prepare cash flow report for management
9. New Clients – Deposit invoice – Essential to follow up that the invoice is paid before commencement of work.
10. Close monitoring of payment to be done and communication to management is essential.

1. Check Credit Card Statements
2. Check Petty Cash
3. Check of Paycards
4. Attached Slips to statements
5. Journal Paycards Statements
6. Check Overtime Schedule

1. Scan all invoices
2. Save on the Server
3. Processing of Invoicing
4. Send all invoices to clients
5. File all invoices

1. Preparation of Quotes for Call Outs
2. Submitting Quotes to Clients
3. Following up on Order Numbers
4. Following up on Submitted Quotes

1. Assisting with resolving Queries
2. Any Adhoc Requirements

Requirements

1. Hands-on Knowledge of Pastel
2. 5 years or more Experience
3. Matric
4. Knowledge of Debtor Process and Debt Collecting
5. Deadline Driven
6. Detail Orientated