Payroll and Finance Administrator
3 days ago
Our client based in Sandown, Sandton is looking for a Payroll / Finance Administrator to join their vibrant team.
POSITION INFO :
Duties and Responsibilities : Creditors :
- Monitor and maintain the invoice mailbox.
- Process supplier invoices / credit notes to the accounting system.
- Ensuring all invoices are valid tax invoices for VAT purposes (where applicable).
- Assist in approving invoices for payment by including supporting documentation, extracts, and reconciliations.
- Load creditors to be paid on the online banking profile.
- Allocate payments and credit notes to invoices on the accounting system.
- Liaise with creditors on any account-related queries.
- Prepare accrual schedules for management account purposes.
- Prepare creditor''s reconciliations.
Payroll :
- Maintain employee files.
- Onboard employees onto the payroll software and update employee profiles when required.
- Review incentive calculations prepared by the various departments.
- Prepare the pay runs for review.
- Upload the ACB / CSV payment files to the banking profile.
- Process the payroll journals into the accounting system.
- Prepare payroll reconciliations for management account purposes.
Management Accounts :
- Prepare financial reports for review, including but not limited to :
- Creditors reconciliations.
- Bank reconciliations.
- Assist in the preparation of timely and robust financial reports to support decision-making.
- Ensure accounting records are complete and accurate.
- Assist in the preparation of management accounts which are to be presented to the executive team.
- Adhere to internal timelines to ensure financial reports can be provided when needed.
- Assist with the year-end audit of the financial statements, as and when required.
Office Administration
- Order general office supplies as and when required.
- Liaise with general office suppliers regarding the status of orders and other account-related queries.
- Ensuring all facilities in the office are maintained and serviced as and when required.
General :
- Implement financial policies and procedures.
- Keep current with all IFRS, SAICA, and other relevant standards and requirements.
- Adhere to internal control and system procedures.
- Ensure all sensitive information remains confidential, including but not limited to :
- Payroll related information.
- Creditor related information.
- Banking-related information.
Requirements :
- Bcom Accounting degree or similar
- 1-2 years post articles experience / bookkeeping experience
- Completed SAICA articles
- Experience in Payroll administration (Sage 300 People experience would be advantageous)
- Strong knowledge and understanding of accounting standards (IFRS)
- Strong knowledge and understanding of best practice internal control systems
- Strong knowledge and understanding of best-practice financial systems
- Strong knowledge of statutory regulations and standards
- Accounting software experience (Xero experience would be advantageous)
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