Payroll Administrator

3 days ago


Johannesburg, Gauteng, South Africa ALPLA PACKAGING SA (PTY) LTD Full time
Responsibilities
  • Handle payroll process – Load new engagements, employee internal movement, terminations.
  • Load employee's fingerprint for clocking and time and attendance.
  • Create final payroll file according to set timeline, ensuring adequate approval flow is respected up to and including bank transfer.
  • Send a forecast to the Finance & Controlling Manager of the required amount for each bank one week before executing the salary payment.
  • Responsible to create salary transfers instruction to be handed over to all payroll banks (electronically and manually), follow-up on execution on timely manner and archiving of documents.
  • Distribute payslips on ESS and print manually for employees with no ESS.
  • Send payroll report monthly to Payroll Manager for approval.
  • Ensure that all allowances and deductions are applied and aligned with local law and any compensation related to company policy.
  • Keep master data accurately at all times.
  • Support with Budget process at yearend.
  • Monitor the budget.
  • Responsible for reporting to management (leave reports, overtime reports, employee movement, eMis reporting).
  • Responsible for EMP201s submission.
  • Responsible for ROE and EMP501 submission on time with no penalties.
  • Responsible for distribution of IRP5s to employees and former employees.
  • Prepare and submit third party recons and payments.
  • Manage special situations like maternity / temp disabilities.
  • Responsible for all HR Controlling reporting, including eMis data upload on a monthly and yearly basis.
  • Support with setting ESS access to employees and training.
  • Responsible for online Discovery and Momentum reconsideration.
  • Support with Mauritius payroll.
  • Knowledge and understanding of Bargaining Councils.
What makes you great
  • Minimum 5 years payroll processing experience.
  • Sage300 & Sage300 ESS payroll experience.
  • Time and Attendance knowledge: preferable Jarrison.
  • Basic accounting knowledge.
  • Tax Law, BCEA and Labour law knowledge.
  • African payroll experience (MUR especially).
  • Full payroll analysis reporting experience.
  • Payroll experience in a Manufacturing environment will be advantageous.
  • Able to handle multi-task environment with profound organizational skills.
  • Excellent time management and administration skills.
  • Ability to research, interpret and analyse information.
  • Strong MS Office skills especially in Excel and familiarity with HR systems.
  • Excellent local language skills and good English skills.
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