Finance and Human Resources Administrator Market related

4 days ago


Kempton Park, Gauteng, South Africa Gloei Technolgies (Pty) Ltd Full time
Finance and Human Resources Administrator

Our client, a company who specializes in perishable logistics, is looking for a Finance and Human Resources Administrator. Your HR/Finance/Administration background will add depth to the administration team.

Duties & Responsibilities

Primary Responsibilities

  • Receive all supplier invoices over email or from workshop, handyman, etc. physically.
  • Scan and save invoices to the common drive daily.
  • Process supplier invoices in the accounting system to the various general ledger codes and supplier accounts.
  • Maintain a daily list of outstanding supplier invoices for payments.
  • Conduct monthly supplier reconciliations.
  • Ensure all use of diesel/printers, etc. is invoiced out to relevant parties at the end of every month.
  • Download printer usage details to send to the printer supplier for monthly invoicing.
  • Match payments to supplier invoices in general supplier accounts and the supplier COD account.
  • Contact suppliers for invoices when required or when there are discrepancies in invoices or statement balances.
  • Update the supplier payments Excel spreadsheet for all 30-day accounts suppliers and other suppliers that are paid at month-end or during the month.
  • Load payment requests from employees on the banking system to be checked and released.
  • Number and check the allocations of the daily cashbook processed.
  • Save all proof of payments from the banking system.
  • Prepare customer invoices as required by differing departments.
  • Load VAT release payments from clearing documents to SARS e-filing website.
  • Save documents received from the border on the common drive.
  • Check manifest sent through from the border team to ensure accurate invoicing.
  • Create all invoices in the Easyclear system and send to be checked.
  • Retrieve and open all post addressed to the company.
  • Assist with completing credit applications and any other applications required by the company.
  • Receive, check, and count cash requested by the road freight team.
  • File slips and notes in files and scan/save a digital version if needed.
  • Send reminders for payments if stock is running low or if service providers have not been paid for a while.
  • Ensure that all physical and digital files are always up to date.
  • Match open items on customer accounts and assist with customer statements.
  • Assist with bringing invoices from Easyclear into the Pastel system when requested.
  • Save bank statements to the drive for all companies and bank accounts.
  • Assist with petty cash and cashbook during month-end when required.
  • Track all maintenance and repairs done on trucks.
  • Handle and keep track of all department customer claims against the company.
  • Compile letters to be distributed to suppliers or customers regarding claims in process.
  • Assist with ordering stationery and checking deliveries.
  • Assist with setting up new employees.
  • Complete any documents required for the business.
Desired Experience & Qualification

Experience

  • Excellent bookkeeping and administration skills.
  • Proficient in Excel.
  • Ability to multitask.
  • Some legal background.

Qualification

  • Matric
  • Bookkeeping or any qualification in a related field.
Package & Remuneration

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