Accounts Payable Team Leader

5 days ago

Johannesburg, Gauteng, South Africa Cashbuild Full time
Accounts Payable Team Leader (External Applications Only)

Description:

Manage Accounts Payable Clerks on payments and controls of Trade creditors within time frame set.

Requirements:

  • Minimum Grade 12 or NQF level 4
  • Four years' work related experience
  • Deadline and result driven
  • Assertiveness, pro-active and excellent communication skills
  • Attention to detail and ability to spot risks and opportunities
  • Must be able to work under pressure
  • Numeric Skills

Administration:

  • Manage that all Suppliers' invoices and Store documents are received and processed correctly on the system.
  • Ensure all unmatched invoices (PPV and SRE) are correctly distributed to relevant Departments and Stores and resolved timeously.
  • Manage RFC reports, to ensure all RFC's are correct and forwarded to Supplier weekly.
  • Review and approve all reconciliations on BEST system.
  • Ad hoc duties to be completed if and when required by Management.
  • Ensure all vendor queries and disputes are resolved as per Supplier terms.
  • Prepare weekly / monthly ad hoc AP Vendor listing for payment run.
  • Ensure all documents are correctly filed and sent to Warehouse.

People Management:

  • Ensure that all new employees are trained and certified within their positions within 3 (three) months of joining the Company / Department.
  • Ensure succession planning is in place and that there is at least 1 (one) certified Back-up for each key position within the Department.
  • Manage employees through on-the-job training, constructive guidance, counselling, and discipline.
  • Ensure monthly Staff meetings are held.
  • Ensure scheduling of staff is planned to prevent any staff shortages in the Department (Leave, Time Off etc.).

Customer Service:

  • Assist with and resolve Suppliers and other internal Customer queries and complaints.
  • Pro-active communication with suppliers and internal Customers to resolve disputes relating to Supplier terms and conditions.

Reporting:

  • Biweekly performance criteria reporting to Line Management.
  • Weekly performance criteria with Clerk.

Drive for Results:

  • Achieves set targets and completes work accurately and at the required standard.
  • Delivers best practice quality/ standards as established in the company.
  • Makes an effort to follow through on commitments.

Solve Problems:

  • Identifies problems and seeks root cause.
  • Resolves problems and escalates issues accordingly using relevant information available in own department and operational work environment to resolve problems.

Make Decisions:

  • Makes decisions within framework of company policies and within set timelines.
  • Makes decisions giving due consideration to consequences of the decision made in area of responsibility.
  • Implements decisions made in line with agreed processes and policies.

Plan:

Plans within framework of operationally/department policies and procedures.

Manage Performance:

  • Follows through on commitments made and delivers on them to achieve set objectives and targets.
  • Takes accountability for own and or subordinates actions and implements corrective action where required.

Handle Pressure:

  • Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures.
  • Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations.
  • Calms others who are expressing frustration or anger.
  • Assists others to deal constructively with difficult situations.

Manage Change:

  • Manages planned changes that may be brought about as a result of internal and or external circumstances.
  • Ensures that the department responds to the changing environment and stakeholders needs and expectations.
  • Gets one's point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced.
  • Asserts self during interpersonal situations.
  • Maintains and projects confidence, even in adverse circumstances.
  • Makes a positive personal impact that is clear and concise for the audience.
  • Facilitates open, direct two-way communication.

Communicate:

  • Demonstrates courtesy and effectiveness when dealing with others in day-to-day communication in line with company values.
  • Ensures relevant information is shared with appropriate stakeholders.
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