Assistant Manager

2 weeks ago

Cape Town, Western Cape, South Africa Jtc Group Full time

The Senior Administrator is part of the Global HR team and is responsible for processing monthly and ad hoc payrolls across the group in multiple jurisdictions, as well as supporting the Senior Manager – Compensation & Benefits on ad hoc projects such as acquisitions, global mobility, system implementation and vendor management.

MAIN RESPONSIBILITIES AND DUTIES
  1. PAYROLL PROCESSING
    Process monthly and ad hoc multi-jurisdictional payrolls ensuring that all employees are correctly and accurately paid by the due pay date in each jurisdiction.
    Ensure payroll is administered in accordance with company processes and controls with % accuracy targets, ensuring that relevant jurisdictional legislation, regulations and other requirements are maintained.
    Collate system data reports in order to identify and sense-check adjustments prior to payroll processing.
    Ensure new starters, leavers and changes to standing and variable data are accurately recorded, managed and processed through the relevant payroll.
    Produce payroll reports, checking adjustments and ensuring all work undertaken has been self-reviewed, prior to submission for next level internal review.
    Work, where necessary, with third party payroll providers ensuring they receive accurate information in a timely manner, provide the first review of their work and escalate any queries / concerns appropriately.
    Undertake the first and final reviews in some instances of payroll reports produced by outsourced payroll providers, ensuring data and calculations are accurate and reflect the monthly adjustments requested.
    Review the preparation of accurate funding reconciliations and instructions to provide to Finance to arrange payroll funding in a timely manner, in alignment with bank cut-off dates and times.
    Monitor multiple bank accounts to ensure that payroll funding has cleared in sufficient time to meet pay due dates in each jurisdiction.
    Maintain accurate and clearly defined payroll records.
    Respond and resolve payroll-related queries from employees, management and outsourced payroll providers in a professional and timely manner.
  2. REPORTING – INTERNAL AND EXTERNAL
    Assist with the preparation of annual statutory returns including P11d, T9, T14 and any other Benefit in Kind across all jurisdictions.
    Assist Finance with queries in relation to payroll accounting, transactions and reporting.
    Prepare and provide appropriate payroll documentation for the annual audit.
  3. POLICIES AND PROCEDURES
    Support the Senior Manager – Compensation & Benefits with proactively reviewing and developing the payroll function to ensure it continues to meet business needs.
    Analyse payroll issues and recommend corrective actions.
    Assist the Senior Manager - Compensation & Benefits in designing and maintaining pay policies and procedures that comply with all statutory requirements in each jurisdiction.
    Where relevant, monitor legislation for ongoing and proposed changes and ensure that any approved changes are built into the payroll cycle.
  4. GENERAL
    Support the Senior Manager – Compensation & Benefits with projects such as acquisitions, global mobility and system implementation.
    Act as mentor to junior members of the team.
    Assist other members of the Reward Team as required.
    Actively contribute and be a key member of a multi-jurisdictional HR team building effective working relationships to ensure procedures are accurately followed, allowing for continuity of service during busy periods or times of absence.
    Uphold the professional standards expected of an HR practitioner and act as a role model of excellence with all clients, internally and externally.
    Maintain the highest standard of confidentiality and security in terms of employee data and business information.

Treat all HR data in line with GDPR and maintain an ongoing awareness of GDPR legislation.
Maintain accuracy when handling either employee or company specific data and ensure that the integrity of process is maintained.
Contribute to the wider HR team, supporting ad hoc projects, exchanging knowledge and supporting standards of good practice.
Develop self and maintain knowledge in relevant field at all times.
Consistently demonstrate JTC core values and guiding principles.
Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation.
Adhere to JTC core values and expected behaviors.
Adhere to CPD requirements in accordance with qualification level.
Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS
  1. 3-5 years' experience in Multiple Jurisdictional payroll.
  2. Advanced Excel skills.
  3. Strong analytical skills.
  4. Clear and concise communication skills.
  5. Ability to work to tight deadlines and under pressure.
  6. High level of accuracy and attention to detail.
  7. Reliable, dependable and trustworthy.
  8. Multiple Jurisdictional payroll experience.
  9. Vendor and SLA risk management would be beneficial.
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