X1 HR Administrator

1 week ago


Cape Town, Western Cape, South Africa Medipost Full time
X1 HR Administrator (YES Programme) 12 Months Contract

Listing reference: medip_001032

Listing status: Online

Apply by: 11 May 2024

Position summary

Industry: Pharmaceutical Sector

Job category: Dispensing/Pharmacy

Location: Parow

Contract: Fixed Term Contract

Remuneration: Market Related

EE position: Yes

Introduction

Medipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team. The successful individual will be based in Parow, Cape Town. The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and/or line managers. The HRA supports the RECRUITMENT OFFICER/HRBP and Group at large with HR administrative and coordinative functions.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Administration

  • Issue work confirmations (internal/external) timeously
  • Filing of employee information in the personnel files within agreed timelines as per SOP
  • Create new employee files and liaise with employee/HRBP/line-manager on outstanding documents
  • Labelling and Index of new employee files as per SOP
  • Telephone pincode administration (new requests/updates/terminations) within agreed timelines as per SOP
  • Eco Time administration (new employees/updates/terminations) within agreed timelines as per SOP
  • Prepare induction packs within agreed timelines as per SOP
  • Order stationary for the HR Department within agreed timelines as per SOP
  • Assist QA with HR Audit preparation/during the audit as per SOP

Customer Service

  • Good collaboration with colleagues and management
  • Handle queries (payroll and admin) and resolve/provide feedback within agreed timelines
  • Assist with Eco-Time enquiries/requests within agreed timelines
  • Adaptability and problem-solving capabilities: 100% query resolution
  • Assist with recruitment functions within agreed timelines as per SOP
  • Ability to identify and escalate problems through relevant channels
  • Maintain good relationships toward department and the Group at large
  • Willingness to work overtime
  • Self-initiative and willingness to constantly exceed expectations
  • Self-motivated
  • Conflict management and appropriate levels of discipline maintained

Output

  • Accuracy: Adhere to timelines as per SOPs
  • Accuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOP
  • Accuracy: Prepare Induction Packs accurately within agreed timelines
  • Accuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attached
  • Accuracy: Prepare documents for new employees, transfers, promotions, etc. with supporting documents attached within agreed timelines as per SOP
  • Accuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOP
  • Accuracy: Complete checklists and document control sheets and submit supporting documents as per SOP
  • Accuracy: File documents in personnel files within agreed timelines as per SOP
  • Ability to prioritize work to achieve the required daily outcomes
  • Optimisation of working hours
  • Good time management: Outcome driven and deadline oriented

QUALIFICATIONS:

  • National Diploma Human Resource Management or equivalent (NQF level 6) is a definite requirement for this position

EXPERIENCE:

  • No experience
  • Computer Literacy

TRAINING OFFERED:

  • Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOPs)

COMPETENCIES:

  • Excellent interpersonal and communication skills
  • Strong written and verbal language skills
  • Strong administrative and data capturing skills
  • Deadline oriented and able to work under pressure
  • Effective time management
  • Accuracy and attention to detail
  • Passion for HR
  • Effective monitoring and reporting skills
  • Must have initiative and self-drive and be able to work on their own initiative through an agreed strategy
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