Van Sheet Clerk

4 days ago


Pretoria, Gauteng, South Africa RCL FOODS Full time

We at RCL FOODS have recently relaunched our purpose to "We Grow What Matters".

We are a deeply rooted South African business, and we believe our country will thrive when we collectively grow what matters. Our purpose is anchored in a culture of empowerment and accountability, with uncompromising integrity at its heart. We are inspired by our unwavering commitment to "Grow What Matters", placing People, Growth and Sustainability at the forefront of everything we do.

Duties & Responsibilities

Van Sheet Processing

  1. Process driver Van Sheets and internal documents accurately and to the satisfaction of the Van Sheet Controller (Stock in van, Credit notes, Credit returns, manual invoices, etc.).
  2. All processing for the previous day to be completed by 11h00 the next morning.
  3. Maintain good relations with drivers and assist drivers on driver queries relating to their van sheet.
  4. Driver's/IDC's recon to be finalized on-time and must be accurately signed by both the driver/IDC and the recon clerk daily.
  5. Immediately report any pricing differences to the relevant responsible person and the Van Sheet Supervisor.
  6. Scan all PODs (Invoices and external documentation) daily on Capisol and clear Capisol queue daily.
  7. Ensure that credit note numbers are recorded on the relevant claim document.
  8. Scan all Claims on Capsol and match all claims with the relevant credit note number from each user before commencing with the current day's work.
  9. Ensure that the payment has been processed and appears on the front page before printing the driver van sheets.
  10. Adhere to company disciplinary codes/structures and take necessary steps when needed.
  11. Outstanding PODs queries are resolved daily and processed on-time, accurately and within standards - No POD outstanding over 5 days.
  12. All PODs are to be ticked off Syspro's Invoice register daily before or after scanning.
  13. Ensure route quantities per Van Sheet balance back to dispatch quantities.
Housekeeping

Printing

Print driver recon, customer pricing and route balancing report for each driver when required.

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