Legal Administrator

6 days ago


Pretoria, Gauteng, South Africa Parcelvision Full time

The cost estimator will support the activities of the external sales team & will report to the Sales manager.

An opportunity exists for a service driven, methodical administrator and sourcing specialist with exposure in branding and sourcing of promotional products and corporate gifts.

The main purpose of this role is to source products, generate quotes and place orders. The successful candidate will need to:

  1. Ensure all quote requests are submitted correctly and within the companies time frame as set out in our SLAs.
  2. Attend to all administrative tasks within the required timeframes including supplier POs and customer POs.
  3. Calculate costings.
  4. Put together proposals that are as per clients' brief or requirements.
  5. Propose products to clients.
  6. Negotiate with suppliers for the best possible price in order to maintain beneficial GP.
  7. Offer and suggest alternative products and/or services in order to meet end users' deadlines.
  8. Provide first line sales telephonic assistance to customers.
  9. Identify sales opportunities.
  10. Follow up on quotations.
  11. Communicate & update the external sales executive on all quotations.
  12. Hand over quotations which have received Purchase orders to the production team.
  13. Assist management with ad hoc projects and requests where necessary.
  14. Ensure documentation is submitted timeously.
  15. Have in-depth CI knowledge for all allocated customers.
  16. Perform various office administrative duties.
  17. Work with various departments within the company to ensure orders are completed in time and according to our company standards, including briefing departments accordingly in order for them to fulfill their duties.

Requirements:

  1. At least 3-5 years experience in sales administration, quoting and/or production.
  2. Ability to meet deadlines and work under pressure.
  3. Basic financial acumen and analytical behavior.
  4. Must be efficient, organized and able to multi-task.
  5. Excellent interpersonal skills in a target-driven environment and ability to liaise on all levels.
  6. Managing production and/or knowledge of production.
  7. Knowledge of CI and CAD approvals will be beneficial.
  8. Excellent ability to plan, organize & handle customer queries.
  9. Sense of urgency.
  10. Must have own vehicle.
  11. Computer literate (MS Office, Netsuite, Accpac or Sage).
  12. Must be proficient in English & Afrikaans.
  13. Ability to take initiative and work unsupervised.
  14. Strong phone presence and willingness to telephonically call clients and suppliers and speak to them.

Attributes:

  1. Attention to detail (crucial).
  2. Excellent organizational skills.
  3. Ability to work as part of a team.
  4. Take instructions from the external sales executive.
  5. Work under extreme pressure with frequent interruptions.
  6. Goal-oriented.
  7. Good communication.
  8. Work efficiently & accurately.
  9. Time management.
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