Property Administrator

3 days ago

Randburg, Gauteng, South Africa Shoprite Group Of Companies Full time

Property Administrator : Portuguese Speaking (Centurion)

Closing Date : / 12 / 26

Reference Number : SHO-3

Job Type : Permanent

Location - Country : South Africa

Location - Province : Gauteng

Location - Town or City : Centurion, Johannesburg

Purpose of the Job

The purpose of the Property Administrator role is to provide efficient administrative support and liaise with tenants, debtors, and suppliers to ensure a timely and responsive property administration service.

This role assists the Property Manager with the preparation and drafting of budgets, report variances, and reconciliation of expenses.

Job Objectives

  1. Leases
    Prepare leasing proposals and ensure accurate, timeous, and efficient facilitation of leasing documents including filing, processing, communicating any changes, lessor-lessee signing, and regional management sign-off.
  2. Ensure accurate capturing of leasing documents, agreements, and contracts on the SAP system and/or other applicable systems.
  3. Provide updates on Leasing Audit Reports, and create monthly reports for the Property Manager regarding outstanding Leases and renewals as per agreed standards and timelines.
  4. Administer lease terminations ensuring that all relevant documents are processed and completed including Vacate Notices and Deposit Refund Notices.
  1. Debtors
    Prepare Debtor billings, and ensure accurate, timeous, and efficient facilitation of Tenant Invoices, Statement, and correspondence, Pre-Billing checks, contracts, and conditions of Loaded bill, including Debtor account collection, reconciliation, and reporting according to agreed standards and timelines.
  2. Preparation of Withholding Tax / VAT Certificate Billings where applicable including yearly reconciliation and reporting to Head Office and Supermarkets regarding certificates processed.
  3. Administer the hand-over of debtors to Legal department.
  1. Recoveries / Utilities
    Ensure accurate, timeous, and efficient capturing, filing, and document management of all recovery/utility bills including the reconciliation of meter photos, council invoices, and meter readings from Centre Managers.
  2. Provide support to any tenant with any queries/disputes and ensure accurate processing of any corrections.
  3. Submit the approved files and memos for Admin processing of Recoveries/Utility charges.
  1. Bank Allocations
    Ensure accurate, timeous, and efficient capturing, filing, and document management of all Payments Received, Bank Statements, Recons, and Proof of Payments.
  2. Compile and submit Bank Allocations Reports of the Funds Received (USD and Local Currency Accounts) to relevant persons to Admin for Allocation.
  3. Provide Support for any payment corrections or reallocation.
  1. Supplier
    Ensure accurate, timeous and efficient processing and facilitation of all documents within this area, including quotes and invoices on SAP PO, as well as the supplier reconciliation and reporting according to agreed standards and timelines.
  2. Provide support on queries regarding supplier payments, quotes and invoices, and building maintenance.
  3. Obtain authorization with senior management in the processing of invoices and quotes according to the company approval framework.
  1. Budget
    Ensure accurate, timeous, and efficient processing and facilitation of all documents within this area, including the reconciliation of Centre Cost, Recoverable Expenses, and Building Maintenance Expenses on SAP.
  2. Provide assistance to the Property Manager with relevant SAP information and reports for the drafting of budgets.
  1. General Coordination
    Attend management meetings on Arrears and Lease Audits reporting.
  2. Assist the Property Manager with Letters and Memos, including correspondence with Centre Managers as and when required.
  3. Ensure accurate, timeous, and efficient processing and facilitation of all documents for the General Property Manager and submission to the Head Office within this area, including the reconciliation of Centre Cost, Recoverable Expenses, and Building Maintenance Expenses on SAP.

Qualifications

  1. Matric / Grade 12 or equivalent qualification (essential)
  2. Diploma in Administrative studies or Finance, or an equivalent field (beneficial)

Experience

  1. Fully bilingual in both English and Portuguese (Essential)
  2. 5 years of administrative experience (Essential)
  3. 3 years experience with contract administration (Preferred)
  4. Moderate / advanced Excel skills (Essential)
  5. 2 years of SAP exposure (Preferred)
  6. 3 years of experience in a property/landlord environment (Preferred)

Knowledge and Skills

Good proficiency with MS Office with well-developed Excel skills (essential).

Competencies & Work Ethic

  1. Energetic and vibrant, enjoys working in a dynamic, fast-paced environment.
  2. Well-developed interpersonal skills – able to interact, engage and maintain professional relationships with people at all levels of the corporate structure.
  3. Able to work under pressure, prioritize and balance numerous competing demands in a high volume, high-pressured, fast-paced working environment.
  4. Organized and detailed - Plans, coordinates, and executes functions, practices, and procedures to realize business unit goals and objectives.
  5. Customer-oriented - Committed to providing high-quality customer service and ensuring customer needs are understood, problems timeously resolved, and expectations met.
  6. Excellent written and verbal communication skills and ability to convey information and data clearly, accurately, and succinctly.
  7. Good problem-solving skills - Comprehends new information to generate insights while proactively investigating courses of action to identify feasible solutions.
  8. Personal integrity – Has good judgment and discretion to manage and maintain confidentiality.
  9. Takes accountability for actions and mistakes.
  10. Comfortable with change and adapting to different requests.

Policy

Our Group is committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation.

A place where everyone matters and feels included.

We are committed to Employment Equity when recruiting internally and externally.

Please take note that by responding to this application and providing your personal information, you confirm your express and informed consent for Shoprite Checkers (Pty) Ltd and all its subsidiaries and affiliates companies to process your personal information for the Company to consider your application for this position.

All Personal Information which you provide to the Company will be used and/or retained only for the purposes for which it is collected, whereafter it will be permanently destroyed.

Your information is only retained if it is required by law or where you have given consent to us to retain such information for an extended period.

If you don't hear from us within 14 days, please consider your application unsuccessful.

Any personal information collected as part of your application will be destroyed, securely, in accordance with South African legislation.

#J-18808-Ljbffr

  • Trafalgar Property Financial Services Administrator

    1 day ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    Trafalgar Property and Financial Services seeks a skilled Accounts Payable Administrator to oversee our financial transactions and creditor management.Key TasksValidating invoices for payment and ensuring all necessary documentation is attached.Maintaining accurate payment records and ensuring timely payments.Coordinating the onboarding of new creditors and...

  • Trafalgar Property Administrator

    3 days ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    Job SummaryWe are looking for an experienced Accounts Payable Administrator to join our team at Trafalgar Property and Financial Services. The successful candidate will be responsible for managing all aspects of accounts payable, including processing invoices, making payments, and maintaining accurate records.The ideal candidate will have a strong background...

  • Residential Property Supervisor

    3 days ago

    Randburg, Gauteng, South Africa City Property Administration Ltd Full time

    Job DescriptionThe successful candidate will be responsible for overseeing the management of residential properties, ensuring they are maintained to a high standard and that all necessary repairs and maintenance are carried out in a timely manner.Key responsibilities include:Property MaintenanceTenant RelationsLeasing and RenewalsFinancial...

  • Property Administrator

    3 days ago

    Randburg, Gauteng, South Africa Macdonald & Company Full time

    Based in the heart of Johannesburg, our client is a growing real estate organisation with a focus on property development and asset management in the student accommodation sector. Over the past 14 years, they have achieved level 1 BEE status and have a substantial pipeline of current and future projects.The company is seeking a Property Administrator to...

  • Property Manager

    3 days ago

    Randburg, Gauteng, South Africa City Property Administration Ltd Full time

    Job title: Property Manager: ResidentialJob Location: Gauteng, JohannesburgDeadline: April 14, 2025Responsibilities:Ensure existing tenant good standing are reviewed monthly for inclusion to renew their leases.Contact tenants timeously to conduct approved renewals and have them uploaded to MDA.Align renewal rentals with the budgeted/increased rental.Build...

  • Property Management Assistant

    2 days ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    Job DescriptionThis is a highly skilled position that requires a detailed-oriented individual with expertise in sectional title administration.The primary objective of this role is to manage the take-on process of new buildings, ensuring compliance with regulatory requirements and maintaining accurate records.Main Responsibilities:Performing thorough checks...

  • Financial Administrator

    1 day ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    At Trafalgar Property and Financial Services, we are seeking a skilled Accounts Payable Administrator to join our team.Key ResponsibilitiesValidating invoices for payment, ensuring they are made out to the correct entity and that stakeholder approvals are attached.Maintaining accurate payment batches.Processing timely payments of approved invoices.Creditor...

  • Community Scheme Administrator

    2 days ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    About the RoleAs a Community Scheme Take-on Administrator at Trafalgar Property and Financial Services, you will play a critical role in ensuring the smooth takeover of new buildings.Key Responsibilities:Conducting thorough checks on new acquired properties to ensure compliance with relevant regulations.Submitting bank mandates to authorized parties for...

  • Take-on and Administration Specialist

    2 days ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    About the RoleAs a Community Scheme Take-on Administrator at Trafalgar Property and Financial Services, you will have the opportunity to work in a dynamic environment where attention to detail and strong organizational skills are paramount.The key responsibilities of this role include:Carrying out comprehensive checks on new acquired properties to ensure...

  • Property Management Liaison

    3 days ago

    Randburg, Gauteng, South Africa Energy at Work Projects Full time

    We're on a mission to create spaces where people love to live and work. At Energy at Work Projects, we're seeking a skilled Property Management Liaison to join our thriving team.As a Property Management Liaison, you'll be the face of our company, responsible for cultivating strong relationships with property owners, tenants, and vendors. You'll ensure...

  • Real Estate Portfolio Coordinator

    3 days ago

    Randburg, Gauteng, South Africa City Property Administration Ltd Full time

    Job SummaryWe are looking for a skilled Facilities Management Specialist to join our team at City Property Administration Ltd.As a key member of our property management team, you will be responsible for the management of our residential properties, including maintenance, leasing, and financial management.Key responsibilities include:Building...

  • Property Transaction Coordinator

    3 days ago

    Randburg, Gauteng, South Africa University Of Fort Hare Full time

    The University Of Fort Hare is looking for a Property Transaction Coordinator to manage the administrative tasks associated with property transactions.As a Conveyancing Secretary, you will be responsible for the transfer of properties, including residential and commercial property transfers, and will work closely with the director to administer and organize...

  • Financial Services Administrator

    3 days ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    About the RoleTrafalgar Property and Financial Services is seeking a skilled Accounts Payable Administrator to join our team. The successful candidate will be responsible for managing all aspects of accounts payable, including processing invoices, making payments, and maintaining accurate records.This is a fantastic opportunity for a motivated and...

  • Accounts Payable Administrator

    3 days ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    Job title: Accounts Payable Administrator - JHBJob Location: Gauteng, JohannesburgDeadline: April 11, 2025Job DescriptionCreditors PaymentsChecking that all invoices coming through for payment are valid, made out to the building and that stakeholder's approvals are attached.Ensuring that the payment batch balances.Timeous payment of ALL invoices as approved...

  • Property Management Consultant

    3 days ago

    Randburg, Gauteng, South Africa Arvo Full time

    Company OverviewArvo is a market leader in property management software, dedicated to providing innovative solutions to clients across Gauteng. Our software helps businesses streamline their operations, increase efficiency, and improve profitability.We are seeking a Property Management Consultant to join our team, who will work independently to promote and...

  • Property Service Manager

    3 days ago

    Randburg, Gauteng, South Africa Business Capital Group Full time

    Maintenance management of building services, all mechanical, electrical, structural, and civil aspects of each asset within the official investment strategy of each asset and the financial reporting thereof including but not limited to budgeting.Building ManagementConducting Annual and Bi-Annual Building Audits to ensure proactive maintenance and planning...

  • Payables Coordinator

    1 day ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    We are seeking a highly motivated and experienced Accounts Payable Administrator to join our team at Trafalgar Property and Financial Services.ResponsibilitiesReviewing and processing invoices for payment.Maintaining accurate payment records and ensuring timely payments.Coordinating the onboarding of new creditors and loading their details into our...

  • Sectional Title Coordinator

    2 days ago

    Randburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time

    Job SummaryWe are seeking an experienced Community Scheme Take-on Administrator to join our team at Trafalgar Property and Financial Services.The successful candidate will be responsible for overseeing the take-on process of new buildings, ensuring seamless transitions and maintaining accurate records.Main Responsibilities:Carrying out comprehensive checks...

  • Property Portfolio Coordinator

    3 days ago

    Randburg, Gauteng, South Africa Macdonald & Company Full time

    We are looking for a Property Portfolio Coordinator to join our team in Gauteng. In this role, you will be responsible for managing our mixed-use portfolio on-site in Johannesburg.You will hold the responsibility of liaising with tenants in terms of leasing and working closely with our team to ensure seamless operations. The successful candidate will have 3+...

  • Property Financial Specialist

    3 days ago

    Randburg, Gauteng, South Africa Smith Garb Full time

    At Smith Garb, we are seeking a seasoned Accountant to join our dynamic finance team.Main ResponsibilitiesPrepare and present monthly financial reports, forecasts, and budgets to ensure accuracy and timeliness.Supervise and develop finance staff, oversee annual audits, and manage intercompany transactions.Coordinate administrative tasks, including contract...