Payroll Officer Cpt

2 weeks ago

Cape Town, Western Cape, South Africa Rarecruit (Pty) Ltd Full time

Payroll Officer
Reference: CPT-VN-1

The Payroll Officer oversees all aspects of payroll processing, ensuring accuracy, compliance, and timely payments.

Responsibilities include:

  1. Maintaining employee data
  2. Reconciling accounts
  3. Handling queries
  4. Adhering to legislative changes

Key Responsibilities:

  1. Maintenance of Employees Master Data System: Ensuring accuracy and completeness of employee information.
  2. Monthly Payroll Input Processing: Managing the process of compiling and processing employee payroll data.
  3. Posting Payroll Entries to General Ledger: Ensuring accurate accounting by posting payroll transactions to the general ledger.
  4. Monthly Reconciliation of Payroll Deductions and Earnings: Balancing payroll deductions and earnings with employee records.
  5. Authorization of Payroll Inputs / Changes: Ensuring all payroll changes are properly documented and authorized.
  6. Auditing and Testing of Payroll Inputs: Verifying the accuracy of payroll inputs through auditing and testing.
  7. Payslip Distribution: Printing and distributing employee payslips.
  8. HR Administration: Handling various HR administrative tasks including leave processing, managing staff information, and benefits administration (medical aid, provident fund, etc.).
  9. Third-party Payment Processing: Timely and accurate payment processing for third-party obligations.
  10. Monthly Payroll Accounting Reconciliations: Reconciling payroll accounts on a monthly basis.
  11. Legislative Compliance: Keeping updated with changes in legislation affecting payroll and ensuring compliance.
  12. Monthly Payroll Returns: Preparation and submission of monthly payroll returns to relevant authorities (e.g., PAYE, UIF, Garnishees, Skills Development).
  13. IRP5 Reconciliation and Distribution: Managing reconciliation and distribution of IRP5 forms.
  14. Adhoc Payroll Requests: Handling adhoc payroll requests from other departments.
  15. Staff Query Handling: Addressing daily queries from staff regarding payroll.
  16. Payroll Administration: Managing payroll administration processes, controls, and data storage/retrieval.
  17. Document Filing: Ensuring proper filing of all payroll documents in accordance with retention policies.
  18. CRS System Update: Updating the CRS system with new releases.

Required Qualifications:

  1. Experience: Minimum 3-5 years in a similar role.
  2. CRS / SAGE Payroll Experience: Advanced experience with CRS / SAGE Payroll software.
  3. Tax Knowledge: Understanding of tax processes including submissions, IRP5 generation, and liaison with tax authorities such as SARS.
  4. Computer Literacy: Proficiency in Word and Excel.
  5. Accounting Skills: Good understanding of accounting principles.
  6. Payroll and Administration Knowledge: Comprehensive understanding of payroll processes and administration.
  7. Attention to Detail: High degree of attention to detail and accuracy.
  8. Numerical Skills: Ability to work with figures accurately.
  9. Administration and Organization: Strong administration and organization skills.
  10. Confidentiality: Ability to handle confidential information appropriately.
  11. Communication Skills: Good communication skills to interact with all levels within the organization.
  12. Initiative: Ability to take initiative and work proactively.
  13. Methodical Work Style: Working in a structured and organized manner.
  14. Ability to Work Under Pressure: Capability to work in a high-pressure environment and respond to demanding clients.
  15. Customer Service Orientation: Focusing on providing excellent customer service.
  16. Achievement Orientation: Striving towards achieving set goals.
  17. Analytical Skills: Ability to analyze data and situations effectively.

This combination of responsibilities and qualifications ensures efficient and compliant management of payroll processes within the organization.

Package & Remuneration: R40 - R50 CTC PM | Sandton, Rosebank | On Site | Perm

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