Business Office Administrator

2 weeks ago

Province of North West, South Africa Agilisys Full time

Title: Business Office Administrator

Location: Bolton and Wigan Agilisys Offices

Division: Business Administration

Reports to: Business Office Manager

  • Are you ready to drive digital transformation and innovation within a dynamic organisation focused on delivering exceptional public services?
  • Do you have a passion for helping clients harness the power of technology to solve complex challenges and improve experiences?
  • Do you want to have the opportunity to play a vital role in leading and shaping both Wigan & Bolton Contracts to provide the best customer service and value for money?

If so, we would love to hear from you

ABOUT US
Agilisys is at the forefront of digital transformation and innovation in the public services sector. With over two decades of experience, we have established ourselves as a trusted partner for governments, local authorities, and organisations nationwide. Our mission is to empower our clients to deliver exceptional public services by harnessing the full potential of technology and data.

OUR VALUES
Partnership: We become one team and family with organisations, helping them to navigate change and stay agile.
Integrity: Our people really care, going beyond the brief to make change happen for organisations and citizens.
Innovation: We bring together the right technologies and services to design solutions that work.
Passion: We are passionate about - and dedicated to - public services and improving people's lives.

THE ROLE
Key responsibilities
The Business Office Administrator is a vital role within Agilisys and this role will provide ongoing support for multiple clients using all necessary systems.

Specific duties
Depending on the project, you will need to be comfortable doing the following:

  • Dealing with calls that come into Supportworks & Hornbill for procurement of goods/services
  • Liaising with suppliers to obtain best possible prices
  • Raising invoices for payment by Bolton and Wigan
  • Taking deliveries and GRN/goods receipting orders
  • Liaise with Agilisys accounts payable over invoices
  • Asset tagging equipment if required and adding them to the CMDB
  • Reporting warranty repairs/out of warranty repairs
  • Issue/activate cotags for access to the Agilisys office
  • Process new supplier requests through head office
  • Maintaining stock levels of stationary, tea, coffee etc
  • Weekly check on orders outstanding chase supplier if necessary to get an ETA and advise customer of this
  • Stock control regular stock take of equipment in the stock room
  • Liaise with Virgin Media/Nasstar/Updata regarding any installs/cease request

Opportunity
This role is an excellent platform for experienced professionals to take their career to the next level and an opportunity unlikely to be found anywhere else. The role will typically spend 4 days per week working from either Bolton or Wigan Agilisys Offices, providing a flexible and dynamic work environment.

ABOUT YOU
The ideal candidate will have a track record in delivering results while embracing change and uncertainty. Excellent stakeholder management experience is essential to being successful in this role.

The Ideal Candidate

  • A team player with excellent written and verbal communication skills
  • Organised with high attention to detail the ability to multi-task, prioritise, and manage time effectively
  • A good communicator with excellent verbal, presentation, and written skills
  • Good Computer Skills
  • High level of ethics, integrity, discretion, and confidentiality
  • Ability to prioritize and act on key issues
  • Willingness to learn new skills
  • Be able to lift and carry as this job entails taking deliveries of varying sizes and weights

WHAT WE CAN OFFER YOU:
This role will offer exposure to the right mix of challenges, within a culture that promotes continuous learning and development.
Benefits include:

• Enhanced Pension Scheme

• Health Insurance

• Life Assurance

• Access to exclusive discounts and offers through the company's "Perks at Work" scheme

• 25 days annual leave (with the option to buy more)

PROCESS
Simply submit your CV.
By submitting your CV, you understand that we have a legitimate interest to use your personal data for the purposes of assessing your eligibility for this role. This means that we may use your personal data to contact you to discuss your CV or arrange an interview or transfer your CV to the hiring manager(s) of the role you have applied for. You can ask us at any time to remove your CV from our database by emailing talentacquisition@agilisys.co.uk – but please note that this means we will no longer consider you for the role you have applied for.
We have a rigorous recruitment process, which we use for all our roles to ensure we attract the very best talent.
Individuals seeking employment at Agilisys must note that we see diversity as something that creates a better workplace and delivers better outcomes. As such, we are keen to maximise the diversity of our workforce and actively encourage applications from all. We encourage diversity through perspective, background, identity, and thought whilst also fostering an environment where everyone can express themselves regardless of your race, religion, sex, gender, colour, national origin, disability, or any other applicable legally protected characteristic. We are committed to continuing to nurture an inclusive environment and building a diverse workforce.

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