Transfer Clerk

Job Purpose:
The Transfer Clerk is responsible for facilitating and managing the smooth transfer of property ownership in accordance with company policies and legal requirements. This role involves liaising with clients, attorneys, and other relevant parties to ensure timely and accurate processing of property transfers.

Qualifications:

• Matric or equivalent qualification.
• Relevant qualification or courses in property law, real estate, or a related field (advantageous).

Experience:

• Minimum of 2 years' experience in property administration, conveyancing, or a related field.
• Knowledge of property transfer processes and local property laws is highly beneficial.

Key Responsibilities:

• Coordinate the administrative process for transferring property ownership.
• Ensure all required documentation is complete, accurate, and submitted on time.
• Verify details on title deeds, agreements of sale, and related documents.
• Communicate with attorneys, buyers, sellers, and mortgage lenders to ensure smooth processing.

Client Liaison:

• Serve as the primary point of contact for clients regarding their property transfer transactions.
• Provide updates and clarify any questions or concerns related to the transfer process.

Document Management:

• Maintain accurate records of all transactions, including the creation and filing of transfer-related documents.
• Prepare and review transfer forms, powers of attorney, and other legal documents.
• Ensure compliance with legal requirements and industry standards.

Financial Coordination:

• Assist in the preparation of financial statements, including ensuring payment of transfer duties, taxes, and registration fees.
• Liaise with the accounting team to ensure that funds related to transfers are correctly handled.

Legal Compliance:

• Ensure that property transfer processes comply with local and national property laws, tax regulations, and company policies.
• Track changes in legislation and update internal processes accordingly.

Record Keeping & Reporting:

• Maintain accurate and up-to-date records of property transfers and associated documentation.
• Prepare regular reports for management, detailing progress, bottlenecks, and upcoming deadlines.

Skills:

• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to work under pressure and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with property management software or systems (advantageous).

Application Process:
Should you wish to apply, please email your CV to Meriek Robinson. Only shortlisted candidates will be contacted. Should you not receive a response within 14 days, please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.