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Admin Assistant

4 weeks ago

Sandton, South Africa Santam Insurance Full time
Job Opportunity for Administrative Assistant

We are seeking a highly skilled and organized Administrative Assistant to join our Digital Innovation team at Santam Specialist Solutions in Sandton.

Key Responsibilities
  • Executive Support:
  • Arrange travel and expense arrangements, assist with travel and accommodation, and follow up on claim/payment queries when needed.
  • Forge strong relationships with internal staff and managers, manage general diaries, prepare briefing materials for meetings and appointments, draft, proofread, and edit correspondence, reports, and presentations.
  • Handle confidential information with utmost discretion, prepare project documentation and presentations for stakeholders.
  • Internal Marketing Initiatives and Campaigns:
  • Organize office functions/team buildings and meetings, assist with coordination of Townhalls and/or Staff or Broker events, help manage relationships with marketing agencies and vendors.
  • Help create training materials for the department, support the creation and distribution of marketing materials, reconcile monthly budgets, load invoices and make payments through the JDE system, monitor project budgets and resource allocation.
  • Assist in preparing and monitoring departmental budgets, process and track expenses, including credit card reconciliations, manage invoice processing and payment approvals.
  • Office Management:
  • Perform general adhoc tasks, order stationery and additional items required by the contact center, maintain office health and safety, support IT matters.
  • Team Support and Communication:
  • Create and maintain project timelines, task lists, and status reports, coordinate cross-functional teams and facilitate communication, liaise with the Finance department on budget-related matters, assist in onboarding new team members.
Requirements
  • 3-5 years of experience as an assistant or in a similar role, basic understanding of marketing concepts, ability to handle confidential information with discretion.
  • Proactive problem-solving skills, attention to detail, flexibility to adapt to changing priorities and work under pressure, experience in event planning and coordination.
  • Basic financial acumen and budgeting skills, administrative related experience, RE 5 advantageous, NQF Level 6 qualification with a credit value of 360 credits in business administration or similar, or minimum 3 years working experience in a similar role.
Desired Competencies and Skills
  • Business Acumen, Service Orientation and Client-centricity, Planning and Organizing, Numerical literacy, Good verbal and written communication skills, Strict adherence to deadlines and SLAs.
About the Company

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding, and transforming company, based in South Africa but rapidly moving into emerging markets in Africa and Asia.