Receptionist

2 weeks ago


Pretoria, Gauteng, South Africa Akhile Management and Consulting Full time

WHY JOIN US?

At Akhile Management and Consulting, we value our employees and provide an environment that encourages growth, teamwork, and innovation. As a Receptionist, youll play a crucial role in ensuring the success of the Admin team and the organisation at large.

LOCATION:

Centurion, Pretoria

RESPONSIBILITIES:

The successful candidate will have to perform, inter alia, the following duties: -

Present a positive first impression of the Company and office;

Maintaining regular, consistent, and professional attendance, punctuality, personal appearance, and adherence to relevant health and safety procedures.

Meeting and greeting of visitors;

Screening telephone call enquiries and requests, and handling them when appropriate;

Carrying out administrative duties and support such as filing, typing, copying, binding, scanning etc.;

Making travel arrangements for staff such as booking flights, cars, and accommodation as and when required;

Compiling and sending out daily/weekly staff reports;

Liaising with clients, suppliers and other staff of Akhile;

Assisting with arranging food and beverages for meetings, preparing the office for these meetings and booking the boardroom, if and when necessary;

Sourcing of quotes;

Draft basic documents i.e. basic formal requests etc.; if and when necessary;

Treating all documentation with discretion and confidentiality;

Assisting in organising events, if and when required;

Maintaining supplies inventory (stationary, groceries, cleaning products, etc.) by checking stock to determine inventory level and assisting with placing orders for supplies.

Supervising the office cleaner and ensuring that the office is neat and tidy at all times;

Managing petty cash for the office;

Updating Company client/supplier databases;

Rendering support to online updates for social media, as required; and

Be able to work without constant supervision.

OTHER DUTIES

Need to know key personnel (both external and internal) and need to understand the organisations vision, values, aims and objectives; and

Running of errands, as and when needed; and

Assisting with other ad-hoc tasks from time-to-time.

QUALIFICATION

2 - 5 years work experience in reception/ administration

Certificate/ Certificates relevant to the job specifications would be advantageous; and

Provide a minimum of 3 references.

KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED

Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, Teams)

Excellent command of the English language (verbal and written);

Excellent time management, prioritisation and communication skills (well organised);

Be accurate, systematic and display attention to detail;

Take initiative and have problem solving skills;

Be trustworthy and honest;

Have a pleasant and friendly mannerism; and

Ability to work under pressure and meet tight deadlines without compromising quality.

REMUNERATION:

Market related salary and benefits.

APPLICATION INSTRUCTIONS:


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