Logistics Admin Coordinator

1 week ago


Johannesburg, South Africa Talented Recruitment Specialists Full time
Job title : Logistics Admin Coordinator (1-year contract) Job Location : Gauteng, Johannesburg Deadline : December 25, 2024 Quick Recommended Links
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About the job

  • A global leader in the logistics industry is looking for a Logistics Admin Coordinator to join their team.
  • Placement type: 1-year contract
  • Location: Rivonia, Johannesburg

Knowledge, Skills and Abilities:

  • Industry experience in cross border logistics and freight forwarding essential
  • Experience with reviewing truck manifests, bills of lading, POD’s and other customs documents essential
  • 1+ years’ experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
  • Strong MS Excel skills essential
  • Strong systems knowledge (Navision, Navitrans & Qlikview)
  • Process orientated with a good attention to detail
  • Highly organised with the ability to prioritise tasks in fast changing environment
  • Must be able to work under pressure and adhere to aggressive deadlines
  • Strong communicator and fluent in English

Key Responsibilities:

  • Input transport/FOB/Ocean Freight data, into system
  • Review project PnL to ensure accuracy and validity
  • Review truck tracking reports & analyse cargo movements
  • Settlement proposals are issued to vendors accurately and on time
  • Perform quality review audits on projects completion and timeous submission to Finance for invoicing

Transport project management:

  • Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
  • Review truck data received from sites and upload data into system
  • Ensure that sell & buy rates charged agree to quotations and authorised price lists
  • Review all PODs and related documents for completeness and accuracy before invoicing
  • Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered
  • Upload supporting documents into online document management system
  • Review of projects and submit to finance team for invoicing
  • Ensure that all transport projects are correctly closed off and relevant documents are archived
  • Perform quality control reviews on completed projects.

Reporting Responsibilities:

  • Preparation of project & POD dashboards
  • Preparation of other ad hoc reports and analysis as required

Key Relationships:

  • Operations team across region
  • Regional commercial team
  • Shared Services teams in South Africa

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