Operations & Personal Assistant to the Managing Director

4 weeks ago

Johannesburg, South Africa The Legends Agency Full time

Operations & Personal Assistant to the Managing Director A role for a disciplined, detail-driven operator who brings structure, calm, and control to a fast-moving environmentJohannesburg R15 000 per month About Our Client Our client is a growing, efficiency-focused business that prides itself on operational excellence, accountability, and a culture of ownership. They are driven by systems, structure, and high performance, with a leadership team that values discipline, clarity, and proactive problem-solving. This role is central to keeping operations running smoothly and supporting the MD in managing priorities, people, and workflow. The Role: Operations & Personal Assistant This role exists to bring order, visibility, and control to day-to-day operations while ensuring the Managing Director is fully supported both professionally and personally. Acting as the operational backbone, you'll track progress across projects, enforce accountability, streamline communication, and ensure that tasks and priorities are always moving forward. Your work will enhance productivity, reduce stress on leadership, and strengthen internal systems. Key Responsibilities Minimum 3 years of experience in an operational, administrative, or PA role Maintain full oversight of open projects, tasks, and tickets, ensuring workflow progresses on schedule Follow up with team members and elevate delays or missed tasks early Track maintenance reports, weekly checklists, and recurring routines Prepare concise daily or weekly operational summaries for leadership Coordinate internal communication between management and technical teams Schedule, document, and follow up on internal meetings and action itemsCollect data from time entries, ticketing tools, and CRM systems for reporting Assist with documenting, refining, and updating SOPs and checklists Maintain internal systems (Microsoft 365, SharePoint, Teams, ConnectWise) for consistency Manage the MD's calendar, focus blocks, and inbound communication Support email triage, scheduling, and day-to-day admin tasks Assist with business and personal organization tasks such as travel, errands, and appointments Maintain a strong internal culture and professional communication with clients About You 3+ years of experience in operations, admin, assistant, or coordination roles Exceptionally organized, disciplined, and detail-oriented Strong communicator who can engage confidently across all levels Naturally proactive with excellent follow-through Calm, steady, and professional under pressure Strong time management with the ability to juggle multiple priorities Tech-savvy with experience in Microsoft 365, Teams, SharePoint, and similar systems Enjoys structure, processes, organization, and order Thrives in environments that value accountability and independence A self-starter who anticipates needs rather than waits for instruction #J-18808-Ljbffr

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