Executive Assistant To Ceo

4 weeks ago

Cape Town, South Africa The Sales Centre Full time

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment. Key Responsibilities Provide strategic and operational support across admin, sales, and client journey touchpoints Manage the CEO's calendar and scheduling to ensure smooth operations Handle invoicing and follow-ups independently Coordinate and update tasks in Asana project management system Maintain and optimize records in Salesflare (CRM): sync calendar appointments Review meeting notes and update pipelines daily Manage tasks, opportunities, and records Create and assign follow-up actions for potential clients Generate and track job numbers Ensure CEO is fully prepared for meetings, including diarizing time for key tasks Manage email outreach using MailerLite, including sending 3x weekly email campaigns and setting up email funnels for sales Create and organize folders for new clients in Google Drive and Asana Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers Possible Future Responsibilities Support CEO's LinkedIn profile (responding to messages, connection requests) Skills & Experience Asana – Advanced user CRM systems (Salesflare) – Experienced user Email marketing platforms (MailerLite) – Proficient Sales funnel creation – Confident and experienced Scheduling tools (Calendly) – Proficient Invoicing software (Xero) – Competent Experience with High Level platform is a plus About You Highly organized and detail-oriented Proactive – anticipates needs before being asked Sales-focused and invested in business growth Quick learner, adaptable, and tech-savvy A perfectionist with strong attention to detail Independent thinker and confident in managing projects Completes tasks thoroughly and accurately – a true finisher Understands the value of excellent customer service Open-minded, willing to admit mistakes, and asks for help when needed Strong presence, good communicator, and team player Comfortable juggling multiple priorities in a fast-paced environment Proficient in key digital tools: Asana, CRM systems, MailerLite #J-18808-Ljbffr

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