Executive Assistant to CEO

6 days ago

Cape Town, Western Cape, South Africa The Sales Centre co Full time R400 000 - R800 000 per year

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

Key Responsibilities

  • Provide strategic and operational support across admin, sales, and client journey touchpoints

  • Manage the CEO's calendar and scheduling to ensure smooth operations

  • Handle invoicing and follow-ups independently

  • Coordinate and update tasks in Asana project management system

  • Maintain and optimize records in Salesflare (CRM):

    • Sync calendar appointments

    • Review meeting notes and update pipelines daily

    • Manage tasks, opportunities, and records

    • Create and assign follow-up actions for potential clients

    • Generate and track job numbers

  • Ensure CEO is fully prepared for meetings, including diarizing time for key tasks

  • Manage email outreach using MailerLite, including:

    • Sending 3x weekly email campaigns

    • Setting up email funnels for sales

  • Create and organize folders for new clients in Google Drive and Asana

  • Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers

Possible Future Responsibilities:

  • Support CEO's LinkedIn profile (responding to messages, connection requests)


Skills & Experience

  • Asana – Advanced user

  • CRM systems (Salesflare ) – Experienced user

  • Email marketing platforms (MailerLite) – Proficient

  • Sales funnel creation – Confident and experienced

  • Scheduling tools (Calendly) – Proficient

  • Invoicing software (Xero) – Competent

  • Experience with High Level platform is a plus

About You

  • Highly organized and detail-oriented

  • Proactive – anticipates needs before being asked

  • Sales-focused and invested in business growth

  • Quick learner, adaptable, and tech-savvy

  • A perfectionist with strong attention to detail

  • Independent thinker and confident in managing projects

  • Completes tasks thoroughly and accurately – a true finisher

  • Understands the value of excellent customer service

  • Open-minded, willing to admit mistakes, and asks for help when needed

  • Strong presence, good communicator, and team player

  • Comfortable juggling multiple priorities in a fast-paced environment

  • Proficient in key digital tools: Asana, CRM systems, MailerLite

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