Operations Manager

Location:
24 Ridge Road, Boksburg Experience Level: Intermediate

About the Role
Role Description

Key Responsibilities
Accounting & Financial Management (~50-60% of time)- Maintain the full accounting function in Xero: general ledger, trial balance, chart of accounts, and supporting records.
- Prepare monthly management accounts
- income statement, balance sheet, and cash flow
- with written commentary for the MD and GM.
- Execute all month-end close procedures: accruals, prepayments, depreciation journals, and complete balance sheet reconciliations.
- Manage full accounts payable and receivable cycles, including supplier and debtor reconciliations, payment runs, and overdue escalations.
- Prepare and submit bi-monthly VAT returns via SARS e Filing; manage PAYE, UIF, SDL, and EMP201 submissions.
- Manage inventory accounting, fixed asset register, and payroll coordination with the external bureau.
- Assist in annual budget preparation, rolling forecasts, variance analysis, and short-term cash flow forecasting.
- Prepare a complete audit-ready financial pack for external auditors.Procurement Management (~20-25% of time)- Manage the full procurement cycle: sourcing, quoting, purchase orders, three-way matching, and supplier reconciliations.
- Negotiate pricing, payment terms, and service levels with local and international suppliers.
- Manage the full import procurement cycle: coordinate forwarding agents, track shipments, and handle customs clearance documentation.
- Maintain an approved supplier database and collaborate with the Operations Manager on stock reorder levels and safety stock.
- Identify and escalate procurement risks including supplier concentration, foreign currency exposure, and lead-time volatility.Office & Operations Administration (~20-25% of time)- Manage day-to-day office administration: document control, filing, correspondence, and office consumables procurement.
- Support HR administration: employee records, leave tracking, onboarding/offboarding paperwork, and payroll change communications.
- Maintain company compliance documentation: CIPC records, insurance certificates, licence renewals, and statutory filings.
- Act as the operational liaison between finance, production, sales, and stores to ensure source documents reach accounting accurately and on time.ERP Implementation Support- Play a key role in the evaluation and implementation of an ERP platform (Katana or Odoo), mapping current workflows and ensuring continuity of financial controls.
- Champion ERP adoption within the finance and procurement function and assist in training relevant team members.
- Post-implementation: own the accounting and procurement modules, ensuring data accuracy and continuous improvement.What We're Looking For- BCom Accounting or equivalent NQF Level 7 accounting degree from WITS, UCT, UP, or Stellenbosch
- required.
- 3-5 years of post-degree experience in an accounting, finance, or comparable hybrid operational role.
- Full accounting cycle proficiency through to management accounts and audit preparation; strong grasp of accrual accounting, IFRS for SMEs, and balance sheet management.
- SARS compliance

experience:
VAT (bi-monthly returns, import VAT), PAYE, UIF, SDL, and SARS e Filing.
- Hands-on procurement

experience:
supplier sourcing, cost negotiation, PO management, three-way matching, and import logistics.
- Proficiency in Xero (required) and Advanced Microsoft Excel
- including financial modelling, pivot tables, and VLOOKUP/XLOOKUP.
- Experience in a manufacturing, assembly, retail, or distribution environment is highly valuable.
- Exposure to import procurement, forwarding agent coordination, or cross-border supply chains is a strong advantage.
- Prior involvement in an ERP implementation or system migration is beneficial.
- SAIPA, SAICA, or CIMA designation is advantageous but not required; strong post-degree commercial experience will be considered.
- Exceptional attention to detail, strong organisational skills, and the ability to manage competing deadlines without compromising quality.
- High integrity and discretion in handling sensitive financial, commercial, and personnel data.
- Proactive, self-managed, and comfortable working with meaningful autonomy in a lean, fast-paced, entrepreneurial team.
- Own reliable vehicle and valid, unendorsed South African driver's licence
- required.

What We Offer
- A competitive monthly salary of R25,000
- R40,000 gross, commensurate with experience and qualification level.
- A senior, high-impact role at the operational heart of a growing, premium brand within the luxury golf cart market.
- Broad ownership and accountability across finance, procurement, and operations
- a genuinely multi-disciplinary mandate.
- Exposure to an ERP implementation and the opportunity to shape and own key business systems and processes.
- Work with a small, supportive, and entrepreneurial team where your contributions directly influence company success.
- Permanent contract following