Executive Personal Assistant
4 weeks ago
Minimum requirements for the role:
- Must have completed a National Senior Certificate
- Minimum 5-10 years of experience in a similar executive support role is essential
- Must have advanced interpersonal communication skills and business etiquette
- Excellent people skills in an executive environment is important
- Advanced proficiency in Microsoft Office Suite: Word, Excel, PowerPoint & Power BI will be required for this role
- Valid Drivers License and be willing to travel when required
The successful candidate will be responsible for:
- Efficiently managing the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming emails, calls, and correspondence on behalf of the CEO.
- Assisting in preparing for meetings by organising materials, compiling agendas, and providing relevant background information.
- Arranging travel arrangements including flights, accommodation, transportation, and itinerary planning, in-line with the CEO's schedule and preferences.
- Managing documents, presentations, and reports for the CEO.
- Creating, editing, and proofreading documents to ensure an organised electronic and physical filing systems.
- Maintaining the highest level of confidentiality and discretion with sensitive information related to the CEO's business and personal affairs.
- Assisting the CEO in prioritising tasks and managing time effectively to meet deadlines and objectives.
- Building and maintaining relationships with key clients and executives on behalf of the CEO, including networking, attending events, and facilitating introductions.
- Supporting the CEO on various special projects, initiatives or assignments, including research, analysis, and coordinating with team members.
- Providing personal assistance to the CEO as required, including handling errands, managing household tasks, or coordinating family-related activities.
- Identifying opportunities for process improvements and implement efficient systems to streamline workflow and optimize productivity.
- Providing support to the CEO during emergencies or urgent situations, including outside regular business hours.
- Meeting the evolving needs and demands of the CEO's schedule and responsibilities.
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