Production and Logistics Manager

Overview The Production and Logistics Manager is responsible for the day‑to‑day coordination, planning, and management of TWP’s film productions—from pre‑production through to delivery. This includes budgeting, scheduling, crew management, logistics, equipment oversight, and supporting all production needs across multiple countries. Key Responsibilities Budgeting Develop and manage production budgets with the Creative Director. Track expenses from field crews and ensure productions remain within budget. Scheduling Create detailed production schedules, including shoot dates, locations, crew requirements, and post‑production timelines. Coordinate closely with the Creative Director to align schedules with the creative vision. Locations, Permits & Visas Secure, approve, and—where necessary—scout shooting locations. Obtain film permits and visas for crew operating across multiple African countries. Work with local fixers and officials to secure permissions and maintain strong country relationships. Insurance & Safety Arrange production insurance for liabilities, cast, crew, and equipment. Implement and enforce safety protocols and compliance with local regulations. Equipment & Gear Management Oversee movements of all film equipment into and out of the field. Sign equipment in and out and track gear across productions. Work with the gear manager to check, clean, and maintain cameras and lenses. Oversee equipment servicing, repairs, and vendor interactions. Maintain and update gear logs, serial numbers, and inventories. Hard Drive Management Label, track, and monitor all hard drives used in the field. Manage workflow from cinematographers to editors to backups. Maintain up‑to‑date logs and ensure drives are recycled and ready for future deployments. Responsibilities During Production Manage day‑to‑day operations of productions across the continent, including internal post‑production deadlines and deliverables. Ensure schedules are adhered to and address delays or disruptions. Track daily production spend and manage petty cash from field crews. Oversee purchase orders, fund approvals, and payroll monitoring (with Creative Director approval). Act as the primary communication link between producers, directors, and crew. Coordinate with department heads to resolve logistical challenges. Address issues such as gear malfunctions, location conflicts, and personnel problems. Implement contingency solutions as unexpected challenges arise. Oversee transport logistics for cast, crew, and equipment, working closely with the TWP logistics team and Operations Managers. Manage post‑production timelines and schedule adherence. Wrap‑Up Logistics Supervise the return of rented equipment and closure of vendor accounts. Ensure all paperwork is completed (release forms, logs, expense reports, invoices, etc.). Prepare financial reports summarising all production expenditures. Ensure timely payments for crew, contractors, and vendors. Oversee delivery of final materials (call sheets, scripts, log sheets, expense reports, etc.). Manage hard drive recycling once backups and logs are confirmed. Key Skills Required Exceptional organisational skills with the ability to manage complex, multi‑country logistics. Strong budgeting and financial tracking expertise. Excellent problem‑solving ability and capacity to respond quickly to unexpected challenges. Outstanding communication and interpersonal skills, especially when working with diverse teams and country officials. Comprehensive knowledge of film production workflows across pre‑production, production, and post‑production. Strong negotiation skills for securing favourable vendor and supplier agreements. Working Hours / Place of Work This position is based at TWP’s Conservation Media Office in Linden, Johannesburg, with a requirement of up to 160 hours per month and flexible Monday‑Friday working hours. Due to the nature of expedition‑based storytelling, the successful candidate must be willing and able to work early mornings, late evenings, and occasional weekends if and when required. Any hours exceeding the monthly quota must be pre‑approved by the Creative Director and will be remunerated. Salary Range R30,000 – R40,000 per month, depending on experience and qualifications. Application Process Please submit: Your CV with contactable references to Kim von Brandis – Why you are interested in this position Your salary expectations What excites you most about this opportunity Please note that salary is commensurate with qualifications and experience. Only shortlisted candidates will be contacted. If you do not hear from us within two weeks of the closing date, please consider your application unsuccessful. #J-18808-Ljbffr