Procurement Specialist

Introduction Purpose : A procurement specialist facilitates purchases from Lynca suppliers to keep operations running. The primary responsibilities include but are not limited to researching key suppliers, negotiating purchase agreements, and ensuring all products and materials meet company standards and on-time delivery. This role involves strategic sourcing, supplier management, contract negotiation, and risk assessment. The procurement specialist will also oversee demand forecasting in line with the Production plan and Sales forecast, budget management, and ensuring that all purchasing activities align with company goals and policies. Duties & Responsibilities Source of raw materials, products and / or services : Reduce product costs through finding alternative Suppliers or substitute products and / or negotiate cost reductions with current Suppliers. Admin Management : Manage stock levels for responsible categories. Prepare purchase orders and send orders to Suppliers. Ensure documentation is managed and filed / recorded. Ensure delivery dates are met or amended. Ensure all required documentation is managed between Stores and Accounts team. Contracts and legal documents : Monitor Suppliers against agreed contractual price lists. Ensure price increases are communicated to manager timeously following correct authorization protocol. Ensure all quality and product information is loaded and maintained on quality system as per company quality standards. Ensure all legal and contractual documentation in line with shipping protocol are correctly managed and filed as per company policy (Local / Imported / Export non-Dry Store products). Reporting: Ensure Warehouse team is issued Supplier delivery schedule timeously. Monitor Expediting management reports and dashboards. Escalate potential stock outs due to delivery delays or quality related issues to approved departments and stakeholders. Monitoring and reporting on Supplier performance with the utilization of the Supplier scorecard. Budget: Ensure product category expenditure meets agreed budgets. Ensure product deliveries are in line with Working Capital expenditure budgets. Communication: Manage relationships and partnerships externally with Suppliers and service providers and internally with other departments. Proactively engage with Suppliers in identifying potential issues, resolutions and opportunities. Effective communication with management. Training and Assistance: Provide assistance and training to colleagues. Jointly responsible for cross skilling succession planning and contingency planning. Confidentiality: Keep at all times company and Supplier information confidential. Desired Experience & Qualification Grade 12 (Matric) or relevant NQF Level 4 Qualification. BCom Degree, Business Management / Supply Chain Management Minimum 3-5 years relevant commercial experience in a manufacturing environment. FMCG experience and or packaging will be advantageous. In-depth understanding of Purchasing Processes. Good Communication Skills (Verbal and Written). Attention to Detail. Thoroughness and Accuracy. Problem Solving. Multi-Tasking and Time Management. Ability to Function Under Pressure. Ability to Work Independently. Target Driven. Self-Motivated Individual. Excellent negotiation, supplier service and consulting skills. Strong market knowledge and experience. ERP Software (Understand basic functionality). Understanding of QMS systems. Microsoft Excel and spreadsheets. Outlook. Microsoft Office. Data Analysis & reporting. #J-18808-Ljbffr