Financial Administator

3 weeks ago


Randburg, South Africa ADvTECH Full time
Job title : Financial Administator Job Location : Gauteng, Randburg Deadline : December 18, 2024 Quick Recommended Links
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Key Responsibilities:

  • Finance administration.
  • Procurement and accounts payable.
  • Accurate expense allocations.

Responsibilities include:

Administrative and Organizational Responsibilities

  • Ensure compliance with financial processes, procedures, policies and internal control requirements.
  • Provide administrative support to campus bursars, school principals, staff and brand finance.
  • Assist with GSS, brand and campus related finance admin projects or tasks as and when required.
  • Plan and schedule procurement, aligned to school requirements and deliverables.
  • Track and manage the schools procurement requests from receipt of request to payment of supplier.
  • Assist credit controller with any parent files required in preparing pre-legal files.

Procurement and Accounts Payable

  • Submit procurement requests daily on the centralised procurement portal, within 24 hours of receipt from staff member.
  • Provide the correct GL / procurement category for all requests and the correct fixed asset group for fixed assets.
  • Ensure that detailed information is submitted to procurement for all requests including ISBN numbers, goods/job specifications where relevant.
  • Submit Capex quotes to bursar within 24 hours of receipt from procurement.
  • Upload approved Capex applications on the procurement portal.
  • Compile new vendor applications and existing vendor changes and load these onto SharePoint.
  • Generate purchase orders for purchases under R10 000 in one month, procurement card reloads and instore purchases, eg. Makro and Builders Warehouse.
  • Email purchase orders generated by school to the staff/suppliers and request them to email Invoices directly to 
  • Process staff expense claims according to the Advtech approval framework.
  • Follow up on all purchase orders older than 24 hours which have not been approved and confirmed.
  • Delivery notes to be requested from the relevant staff members for all confirmed purchase orders older than 1 week.
  • GRV (goods receipt) purchase orders raised at a school level upon delivery/receipt of goods or services.
  • Upload delivery notes or confirmation of service received on the procurement portal for all purchase orders generated by GSS.
  • Process returns to vendors when required with approval from brand accountant.
  • GSS SharePoint account payable queries to be reviewed daily and resolved timeously.
  • Assist in resolving procurement agent queries within 24 hours.
  • Forward payment queries from staff and suppliers to GSS and follow up until resolved.
  • Provide campus bursar with accruals listing for all goods or services which have been received.
  • Plan and track procurement to avoid urgent payments, if unavoidable ensure that all required documents are submitted to the bursar in one pack for approval.

Education: 

  • Minimum Grade 12

Experience: 

  • 3- 5 years in a similar finance administrator role.
  • Accounting knowledge preferable.

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