Legal Secretary

2 weeks ago

Umhlanga, KwaZulu-Natal, South Africa SHARON NUROCK RECRUITMENT CC Full time
Minimum Job Requirements:
  • Matric essential.
  • Paralegal / Legal Secretarial qualification.
  • Minimum 5 years' experience as a Legal Secretary within a Law firm.
  • Thorough knowledge, understanding and experience in the Commercial/Corporate Law department.
  • Strong understanding of FICA and its practical application.
Skills/Knowledge of:
  • CMS / Adarant;
  • Microsoft Office Suite;
  • Billback;
  • Basic numeracy and literacy skills;
  • Administrative and clerical procedures and systems.
Responsibilities:
  • Maintain Partner(s) and/or Professionals' diary, including the co-ordinating and liaising with relevant parties regarding meetings and prepare all documentation for appointments and travel.
  • File organise, and maintain documents, case files and law libraries.
  • Open and close legal files in accordance with the firm's policies and procedures.
  • Organise and maintain legal files.
  • Assist in handling legal administration requirements.
  • Assist in preparing and processing legal documents.
  • Print all correspondence, pleadings and documents and file same.
  • Ensure documents dispatched are accurate.
  • General office administration and management.
  • Dictation typing.
  • Follow up with clients regarding payments and keep a log of all client contact.
  • Compile and submit weekly outstanding reports.
  • Ensure compliance with FICA.
  • Complete timesheets and capture time on CMS/Adarant.
  • Keep track of Attorney time records and billing.
  • Monthly invoicing.
  • Liaise with messenger/driver.
Interpersonal Skills:
  • Attention to detail.
  • Independent thinker.
  • Communicate effectively, both verbally and written.
  • Demonstrate the ability to anticipate and plan.
  • Demonstrate customer focus.
  • Constructive teamwork.
  • Work with speed and accuracy.
  • Honesty, reliability, and punctuality.
  • Ability to take initiative.
  • Be able to work under pressure.
  • Well-organised and conscientious.
  • Effective time management.
  • Organisational skills.
  • Detail oriented.

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