Administrative Assistant

4 weeks ago

Cape Town, South Africa Staffwise Full time

Part‑time, Permanent, WorkCape Town, Gardens. The UOS is the representative body for the Orthodox Jewish community in South Africa and plays a vital role in managing communal, religious, and administrative functions. The Finance Department is seeking a reliable and detail‑oriented Administrative Assistant to support the team in a half‑day capacity. This is a vital back‑office role suited to someone with excellent organisational skills, financial admin know‑how, and a strong sense of integrity. The successful candidate will be responsible for managing correspondence, supporting financial document management, and ensuring smooth daily operations within the finance team. Main Duties & Responsibilities Provide administrative support to the Finance Department. Draft and process correspondence professionally. Respond to internal and external queries via phone and email. Organise, file, scan, and archive financial records. Maintain accurate logs and spreadsheets for finance‑related tasks. Enter data for accounts payable and receivable. Support end‑of‑month and year‑end procedures. Process employee expense claims and assist with petty cash reconciliation. Ensure compliance with financial policies and internal controls. Handle specific duties such as burial grave reservations at the United Chevra Kadisha. Perform general administrative and clerical tasks as needed. Required Skills & Experience Education & Qualifications – Matric essential; Certificate in finance, accounting, or business admin advantageous. Work Experience and Industry Exposure – At least 3–5 years' experience in administrative roles, preferably in a finance environment; basic understanding of financial systems and protocols. Strong Communication and Interpersonal Skills – Strong written and spoken communication in both English and Afrikaans; able to liaise confidently with internal teams and the public. Professional Demeanour – Reliable, discreet, and professional in handling confidential matters; excellent administration and organisational skills. Proficient in Microsoft Office (Excel, Word, Outlook); proficiency in Sage and / or Pastel or similar accounting software desirable. Familiarity with data entry, financial documentation, and office equipment; organised and detail‑oriented. High level of integrity and confidentiality. Punctual and presentable with a clear professional demeanour. Job Features Job Category: Admin, Office & Support; Community & Social Welfare; Finance. Location: Gardens, Cape Town. Reporting to: Head of Finance. Nature of contract: Permanent. Start date: 1 October (or sooner if available). Hours of work: Half‑day position (mornings preferred; negotiable). Salary range: R10,000 – R13,000 per month (based on experience). Benefits: Pension, Jewish Holidays. Closing date for applications: 12 September. Click on the APPLY NOW / DOWNLOAD APPLICATION button below. #J-18808-Ljbffr

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