Senior Accountant

2 weeks ago


Durban, KwaZulu-Natal, South Africa Talented Recruitment Full time
Duties and Responsibilities:
Oversee Debtors and invoicing clerks:
  • Ensure that the Debtors and invoicing clerks are meeting the requirements of their job descriptions
  • Ensure ALL Invoicing is complete every month
  • Review P&L before sending it to the business development team
Invoicing:
  • Invoice projects according to approved SO and client deposits paid (daily)
  • Invoice according to Job Cards to account for over runs on jobs
  • Ensure invoices are issued in the correct period
  • Ensure invoices are processed with the correct accounting requirements
  • Process credit notes when requested and return stock to inventory
  • Provide monthly reporting on credit notes processed
  • Sync inventory system with accounting system to upload invoices to be issued to clients
  • Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
  • Update online tracker with COS per Job as well as calculate GP% on hardware per Job
  • Raise invoices on the content tracker (Daily/weekly/monthly)
  • Ensure P&L allocations are correct
  • Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
  • Ensure all Business development trackers agrees to actual figures for the month
  • Send profit & loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
  • Accountant for monthly revenue journals.
  • Follow up with Business Development Executive when new invoices are due.
Cost Tracking and costing:
  • Ensure the Service fee tracker is up to date with latest pricing
  • Monthly Actual vs Budget & variance report
  • Annually calculate all departments labor costs to ensure our pricing is accurate
  • Annually calculate all relevant department mileage costs to ensure our pricing is accurate
Control Cost of Goods Sold figures:
  • Ensure that invoices correspond to the SO in terms of values and stock items
  • Ensure that correct stock is booked out on projects
  • Ensure that projects are recorded in the correct period
  • Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
  • Ensure that projects are processed with the correct cost of sales figures and synchronized to XERO
  • Assign COS Journals from DEAR to projects in XERO
  • Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
  • Overseeing timing of month end stock movement
  • Cost of sale to be captured in the correct period
  • Stock to be received in the correct period
Project costing:
  • Liase with Project Manager /Admin to determine over/under on all projects
  • Investigate overs & request client to be billed if needs be
Daily Project Tray Processing:
  • Process invoices according to approved quotes/SOs received
  • Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
  • Record billing procedure on printed SOs for Project Tray
  • Change status of approved quotes on DEAR & SharePoint
  • Process deposit invoices and follow up on deposit payments
  • Keeping record of deposit invoices (deposit tracker)
  • Send schedule to Business Development Executives weekly
Banking duties:
  • Top up petty cash as and when requested
  • All payment runs are done weekly
  • Make urgent payments & send POP
  • Import bank account (OFX) from FNB into Xero
  • Process monthly debit order run
  • Submit/process Forex payments & receipts
Auditors:
  • Assist CFO with annual Audit preparation and external auditor queries
  • Adhoc duties as requested by CFO or CEO
Quoting / Invoicing:
  • Scan PT when received to ensure all accepted quotes were processed
  • Approve credit notes raised by the debtors team
Reporting:
  • Ensure records up to trail balance are accurate and complete
Financial compliance:
  • Ensure all the latest company document are saved on SharePoint
  • Submission of WCA & PEASA annually
  • Submission of CIPC Annually
  • Annual EE Reporting (EEA2 & EEA4)
  • Ensure Workforce Profile is up to date export monthly
Payroll & Payroll Submissions (UIF & PAYE SARS & DOL):
  • Load payroll for approval in Simplepay
  • Submit employee taxes to SARS (EMP 201 & 501)
  • Submit UIF to DOL
BEE:
  • Ensure that strategy is in place to achieve required level
  • Liase with consultants & provided necessary information
  • Run annual BEE audit
Insurance:
  • Full insurance function
Adhoc:
  • Deal with any issues from any department that pops up that you can assist with


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