Senior Accountant
2 weeks ago
Oversee Debtors and invoicing clerks:
- Ensure that the Debtors and invoicing clerks are meeting the requirements of their job descriptions
- Ensure ALL Invoicing is complete every month
- Review P&L before sending it to the business development team
- Invoice projects according to approved SO and client deposits paid (daily)
- Invoice according to Job Cards to account for over runs on jobs
- Ensure invoices are issued in the correct period
- Ensure invoices are processed with the correct accounting requirements
- Process credit notes when requested and return stock to inventory
- Provide monthly reporting on credit notes processed
- Sync inventory system with accounting system to upload invoices to be issued to clients
- Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
- Update online tracker with COS per Job as well as calculate GP% on hardware per Job
- Raise invoices on the content tracker (Daily/weekly/monthly)
- Ensure P&L allocations are correct
- Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
- Ensure all Business development trackers agrees to actual figures for the month
- Send profit & loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
- Accountant for monthly revenue journals.
- Follow up with Business Development Executive when new invoices are due.
- Ensure the Service fee tracker is up to date with latest pricing
- Monthly Actual vs Budget & variance report
- Annually calculate all departments labor costs to ensure our pricing is accurate
- Annually calculate all relevant department mileage costs to ensure our pricing is accurate
- Ensure that invoices correspond to the SO in terms of values and stock items
- Ensure that correct stock is booked out on projects
- Ensure that projects are recorded in the correct period
- Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
- Ensure that projects are processed with the correct cost of sales figures and synchronized to XERO
- Assign COS Journals from DEAR to projects in XERO
- Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
- Overseeing timing of month end stock movement
- Cost of sale to be captured in the correct period
- Stock to be received in the correct period
- Liase with Project Manager /Admin to determine over/under on all projects
- Investigate overs & request client to be billed if needs be
- Process invoices according to approved quotes/SOs received
- Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
- Record billing procedure on printed SOs for Project Tray
- Change status of approved quotes on DEAR & SharePoint
- Process deposit invoices and follow up on deposit payments
- Keeping record of deposit invoices (deposit tracker)
- Send schedule to Business Development Executives weekly
- Top up petty cash as and when requested
- All payment runs are done weekly
- Make urgent payments & send POP
- Import bank account (OFX) from FNB into Xero
- Process monthly debit order run
- Submit/process Forex payments & receipts
- Assist CFO with annual Audit preparation and external auditor queries
- Adhoc duties as requested by CFO or CEO
- Scan PT when received to ensure all accepted quotes were processed
- Approve credit notes raised by the debtors team
- Ensure records up to trail balance are accurate and complete
- Ensure all the latest company document are saved on SharePoint
- Submission of WCA & PEASA annually
- Submission of CIPC Annually
- Annual EE Reporting (EEA2 & EEA4)
- Ensure Workforce Profile is up to date export monthly
- Load payroll for approval in Simplepay
- Submit employee taxes to SARS (EMP 201 & 501)
- Submit UIF to DOL
- Ensure that strategy is in place to achieve required level
- Liase with consultants & provided necessary information
- Run annual BEE audit
- Full insurance function
- Deal with any issues from any department that pops up that you can assist with
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