Financial Operations Supervisor

2 weeks ago

Cape Town, South Africa BDO South Africa Full time
Job title : Financial Operations Supervisor (Cape Town CBD) Job Location : Western Cape, Cape Town Deadline : December 20, 2024 Quick Recommended Links
  • Jobs by Location
  • Job by industries

Description

  • The Financial Services division is looking for a Finance and Operations Supervisor to provide financial administration and operational support to the team. The Finance and Operations Supervisor will be responsible for using and managing administrative resources, systems, procedures, and policies to execute, manage, monitor and complete office-specific initiatives.

Main duties and responsibilities:

  • Maintain a monthly billing schedule for the business itemised by client, engagement manager and partner.
  • Ensure monthly billing targets are met by issuing client invoices for all required engagements for the month on the billing system, monitoring Microsoft Power BI dashboards for tracking of total billings and engaging with client engagement managers to understand variances and track these variances to finality.
  • Follow up with invoice approvers to ensure the invoices are approved in a timely manner.
  • Action WIP transfers of engagement entries between multiple engagement codes on the engagement management system.
  • Ensure WIP transfer requests from engagement managers and partners are actioned in a timely manner.
  • Clear all completed engagement codes on a month-to-month basis of all WIP and close engagement codes, ensuring all mandatory checks have been completed.
  • Monitor old engagement codes and engage with client managers to manage the codes to closure.
  • Update staff charge out rates on the system for annual changes in rates, new staff members and for any other changes to charge out rates.
  • Maintain a charge out rate calculation for all levels of staff based on salary levels, productivity requirements and firm profitability requirements.
  • Create purchase orders for business expenditure in a timely manner. Follow up on purchase order approvers and ensure purchase orders do not get backlogged.
  • Capture purchase orders to the correct expenditure classification accounts.
  • Independently liaise with BDO’s central finance division to answer and queries raised on the divisional management accounts.
  • Create engagement codes based on engagement manager requests ensuring BDO’s risk acceptance requirements are met.
  • Monitor daily, weekly and monthly timesheet reports for outstanding staff timesheets and follow-up with staff to submit timesheets.
  • Monitor repeat non-compliance of staff with timesheet policies and report staff to BDO’s People & Culture division for appropriate action.
  • Review the monthly payroll report to ensure joiners and leavers have been accounted for and once-off items have been appropriately accounted for such as leave pay-outs, overtime pay-outs, incentive payments, etc.
  • Reconcile overtime entries in timesheets to approvals received from engagement managers. Ensure discrepancies are resolved. For significant overtime amount, ensure partner approval is obtained.
  • Obtain leave approvals from engagement managers and approve leave submissions on the payroll system.
  • Reconcile leave submissions between the payroll and timesheet systems.
  • Monitor trainee training attendance per the training calendar and report trainees to counselling managers and P&C where there is non-attendance.
  • Maintain a schedule of users for all IT licenses across the division. Ensure licenses are removed for terminated users and approved for new users. Conduct regular license reviews on a monthly basis to ensure user lists are accurate.
  • Understand how cost allocations are performed within BDO. Perform monthly reviews of cost allocations to ensure fairness and accuracy of cos allocations.
  • For new external suppliers, ensure the supplier onboarding procurement process is followed with all necessary forms, approvals and information obtained to complete the onboarding.
  • Perform monthly reviews of travel reports, identify and investigate anomalies. Prepare summaries of the report for head of business.
  • Monitoring adherence to BDO Policies. This includes being familiar with and enforcing adherence to all BDO operational policies, eg leave, overtime, travel claims, working from home, dress code, staff conduct etc.
  • This specifically extends to monitoring of adherence to the sick leave policy and work attendance policy.

Requirements
Essential skills and qualifications:

  • Business Admin Degree/Business Administration Honours or relevant qualification
  • Minimum 3 years’ experience in related field
  • Computer literate (good use of Microsoft Word, Excel and Power BI)
  • Excellent verbal and written communication skills
  • Demonstrable experience in general administration/executive assistant in a highly pressurized environment requiring tact, judgement, and discretion in dealing with external and internal stakeholders
  • Experience in diary management/researching and administration
  • A proactive approach to problem solving with strong decision-making skills.

  • Accounting / Financial Services  jobs

  • Retail Store Supervisor

    2 weeks ago

    Cape Town, Western Cape, South Africa Agrimark Operations Limited Full time

    Agrimark Operations Limited is a growth-focused business and subsidiary of KAL Group Ltd, listed on the Johannesburg Stock Exchange (JSE). We operate over 100 locations across South Africa and have a growing e-commerce presence. Our retail branches and specialist brands offer high-quality farming supplies, solutions, and a broad range of retail products to a...

  • Financial Operations Manager

    4 weeks ago

    Cape Town, Western Cape, South Africa TFG Financial Services Full time

    Job Title: Financial Operations ManagerTFG Financial Services is seeking an experienced and skilled Financial Operations Manager to lead our team in the Financial Services Call Centre.About TFG Financial ServicesWe are a leading financial services provider, committed to delivering exceptional customer experiences through innovative solutions and exceptional...

  • Agrimark Operations Limited Workshop and Equipment Supervisor Position

    4 weeks ago

    Cape Town, Western Cape, South Africa Agrimark Operations Limited Full time

    Company Overview">Agrimark Operations Limited is a growth-focused business and subsidiary of KAL Group Ltd, listed on the Johannesburg Stock Exchange (JSE). We operate across 100 locations in South Africa and have a growing ecommerce presence.">About Us">We offer high-quality farming supplies, solutions, and retail products to customers who share our passion...

  • Financial Operations Supervisor

    4 weeks ago

    Cape Town, South Africa BDO South Africa Full time

    The Financial Services division is looking for a Finance and Operations Supervisor to provide financial administration and operational support to the team. The Finance and Operations Supervisor will be responsible for using and managing administrative resources, systems, procedures, and policies to execute, manage, monitor and complete office-specific...

  • Financial Operations Supervisor

    4 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Job OverviewO'Brien Recruitment is seeking a highly skilled Financial Operations Supervisor to oversee the accounts receivable department and drive business growth.About the RoleThe ideal candidate will possess strong analytical skills, excellent communication abilities, and a proven track record of managing accounts receivable processes...

  • Retail Operations Supervisor

    6 months ago

    Cape Town, South Africa Truniq Professional Services Full time

    **Retail Operations Supervisor - Durbanville** **Our client in the retail industry is seeking a retail operations supervisor to join their team. The successful incumbent will be responsible for the following**: **Duties**: Perform Retail Operations Supervisor/Manager role. Achievement of sales targets. Oversee stock management and manage...

  • Insurance Operations Supervisor

    4 weeks ago

    Cape Town, Western Cape, South Africa TFG Financial Services Full time

    Job OverviewTFG Financial Services is seeking a highly skilled and experienced Assistant Operations Manager to lead our Telemarketing team.

  • Front Office Operations Supervisor

    3 weeks ago

    Cape Town, Western Cape, South Africa Numeral Financial Services Group Full time

    Job Summary:The Front Office Operations Supervisor is responsible for overseeing the front desk operations, ensuring a seamless and efficient experience for guests and visitors. This role involves managing the reception team, handling guest inquiries and complaints, and maintaining the highest standards of customer service.Key Responsibilities:Team...

  • Financials and Tax Supervisor

    6 months ago

    Cape Town, South Africa Insphired Recruitment Solutions Full time

    Our client who is a well-established Audit & Accounting firm based in Cape Town is looking for a Financials and Tax Supervisor. **Responsibilities**: - Supervision and junior staff training - Oversees Accounting operations - Preparation of financials - Tax calculations **Requirements**: - 3 - 4 years experience - Completed SAIPA/SAICA Articles - Bcom...

  • Operations Supervisor

    4 weeks ago

    Cape Town, Western Cape, South Africa CK Africa Talent Full time

    Operations Supervisor - Job DescriptionAbout CK Africa TalentCK Africa Talent is a leading organization in the industry, and we are seeking an experienced Operations Supervisor to join our team.Job SummaryWe are looking for a highly skilled Operations Supervisor to oversee the day-to-day operations of our manufacturing process. The successful candidate will...

  • Financial Operations Specialist

    4 weeks ago

    Cape Town, Western Cape, South Africa CA Financial Appointments Full time

    CA Financial Appointments seeks a skilled Payroll Administrator to join their Finance Team in the V&A Waterfront.Key Responsibilities:Collaborate with HR to ensure accurate payroll processing and system updates.Process team members' and managers' payroll, adhering to deadlines and verifying required documents and approvals.Verify and process new employee...

  • Financial Operations Manager

    4 weeks ago

    Cape Town, Western Cape, South Africa GG Financial Recruitment Full time

    We are seeking a highly skilled Financial Operations Manager to join our team at GG Financial Recruitment. The successful candidate will be responsible for overseeing the finance department and driving business growth.Job SummaryThe Financial Operations Manager will be responsible for managing the financial operations of our company, including budgeting,...

  • Operations Supervisor

    2 weeks ago

    Cape Town, Western Cape, South Africa PepsiCo Full time

    Job Title: Operations Supervisor - Process ManagementWe are seeking a highly skilled Operations Supervisor to join our team at the Atlantis Weetbix Plant in Western Cape, Cape Town.As an Operations Supervisor, you will be responsible for administering and storing consumables, recording their movement, controlling their issuance, maintaining store hygiene and...

  • Culinary Operations Supervisor

    2 weeks ago

    Cape Town, Western Cape, South Africa Melomed Private Hospitals Full time

    Culinary Operations Supervisor Job DescriptionJob Title: Culinary Operations Supervisor at Melomed Private Hospitals

  • Financial Operations Director

    4 weeks ago

    Cape Town, Western Cape, South Africa CA Financial Appointments Full time

    Job OverviewWe are seeking a highly skilled Financial Operations Director to join our team at CA Financial Appointments in Cape Town. The ideal candidate will have a strong background in financial management and a minimum of 5 years' experience in the financial or long-term insurance sectors.Key Responsibilities:Translate regional strategy into actionable...

  • Financial Operations Manager

    1 month ago

    Cape Town, Western Cape, South Africa GG Financial Recruitment Full time

    Job Title: Financial DirectorJob SummaryGG Financial Recruitment is seeking a skilled Financial Director to oversee the finance department and operations of the company.Key Responsibilities* Preparation of cash flow statements* Preparation of management reports* Analysing and interpreting management information* Reviewing debtors ageing* Reviewing and...

  • Senior Operations Supervisor

    4 weeks ago

    Cape Town, Western Cape, South Africa HR Studio Full time

    Job DescriptionWe are seeking a skilled Senior Operations Supervisor to oversee the daily operations of our clients' sites, ensuring smooth and efficient functionality.This is a challenging role that requires strong leadership skills, technical knowledge, and excellent communication abilities. As a Senior Operations Supervisor, you will be responsible for:

  • Senior Financial Operations Manager

    1 month ago

    Cape Town, Western Cape, South Africa CA Financial Appointments Full time

    We are seeking a highly skilled Senior Financial Operations Manager to join our team at CA Financial Appointments. The successful candidate will be responsible for overseeing all aspects of financial operations and managing day-to-day accounting tasks.Key Responsibilities:Oversee financial operations and manage accounting staffHandle customer statements,...

  • Financial Operations Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa CA Financial Appointments Full time

    About CA Financial AppointmentsCA Financial Appointments is a renowned ICT sector company seeking an exceptional Senior Accountant to lead our financial operations. We offer a competitive salary, excellent benefits package, and opportunities for growth.Estimated Salary: $80,000 - $110,000 per annumJob DescriptionWe are looking for a detail-oriented and...

  • Financial Operations Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa CA Financial Appointments Full time

    At CA Financial Appointments, we are seeking a highly skilled Financial Operations Coordinator to join our finance team. This role presents an exceptional opportunity for individuals who excel in detail-oriented work and possess strong organizational skills.Key Responsibilities:Accurately process cross-border payments and verify payment details to ensure...