Junior Admin Assistant

2 weeks ago

Cape Town, South Africa Hr Options Full time

Our client, an established company within the financial sector is seeking to hire a junior admin assistant to join their team. This is an excellent opportunity for an individual to grow their career within a reputable organisation. Qualifications Formal Education : National Senior Certificate (Grade 12 / Matric) Experience : Telephone etiquette, Strong background in customer-facing roles Language Requirements : Excellent knowledge of English and Afrikaans (speak, write, read, understand) Responsibilities Duties : Reception and Boardrooms – Facilitates the smooth running of the reception and office maintenance. Efficient operation of the switchboard. Answering all incoming calls promptly and politely; assessing callers requirements; transferring calls; taking messages; delivering messages to the relevant staff members timeously. Manage and update the boardroom calendar. Greet visitors and staff. Maintain overall appearance of reception and all boardrooms in line with the company’s mission and vision. Ensure equipment in the reception area and all boardrooms are functioning. Ensure boardrooms are always neat and usable. Attending to the setting up of the office at start of business and shut down at close. Responsible for managing all outgoing and incoming couriers, receiving and cross-checking goods upon delivery. Assist with daily scanning compliance documentation. Efficient CRM data capturing. Assist with downloading monthly market value statements. Do all Astute enquiries and Lightstone Property reports. People : Communicate with a variety of individuals on all levels. Work effectively in a team and as an individual. Co-ordinate with the office cleaners to prepare the boardrooms for meetings. Monitor the day-to-day activities of the office cleaners. Operational Support : Arranging food and beverages within budget for presentations, meetings and events, as required. Monitor stock and order office supplies (beverages and cleaning material). Arranging couriers. Monthly printer reports to Financial Advisor. Monitor stock and order office supplies (beverages, cleaning material, printing supplies, water). Assist Financial Advisor with basic tasks from time to time. #J-18808-Ljbffr

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