Personal Assistant

3 weeks ago

Middelburg, South Africa Carlysle Human Capital Full time
To excel in this role, we are seeking candidates with the following skills:
  • Diploma or Certificate in Business Administration or a related field
  • Min 5 10 years of experience as a personal assistant or executive assistant
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office and other software applications
  • Ability to work independently and under pressure
  • Attention to detail and problem-solving skills
  • Strong organizational skills
  • Ability to multitask and prioritize tasks effectively
Responsibilities:
  • Managing Schedules: Organizing and managing the executive's calendar, scheduling meetings, appointments, and events, and ensuring that they are aware of their daily/weekly itinerary.
  • Communication Management: Handling phone calls, emails, and other forms of communication on behalf of the executive, filtering and prioritizing messages, and responding when appropriate.
  • Travel Arrangements: Making travel arrangements, including booking flights, hotels, transportation, and preparing itineraries for business trips and personal vacations.
  • Documentation and Filing: Handling paperwork and documentation, such as contracts, invoices, and other important documents, and maintaining an organized filing system.
  • Meeting Support: Assisting in preparing meeting materials, agendas, and presentations, as well as taking meeting minutes and following up on action items.
  • Data Management: Managing contact lists, databases, and other information relevant to the executive's work.
  • Confidentiality: Maintaining confidentiality of sensitive information and handling it with utmost discretion.
  • Project Coordination: Assisting in coordinating and managing various projects, ensuring that deadlines and deliverables are met.
  • Prioritization: Helping the executive prioritize tasks and manage time effectively to maximize productivity.
  • Event Planning: Assisting in organizing company events, conferences, and team-building activities.
  • Expense Management: Handling expense reports, reimbursements, and keeping track of budgetary matters.
  • Miscellaneous Support: Providing general administrative support, such as photocopying, filing, and office organization.
You will be a valuable extension in the assistance you provide to the HOD by ensuring the smooth functioning of daily activities and enabling the HOD to focus on strategic decision-making and important tasks.

Please submit your updated CV, and if you meet the criteria, we will reach out to you for further discussions. If you have not had a response within 2 weeks, please consider your application unsuccessful.

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