Creditors Clerk

About the Company

Experts in maintenance, service and repairs, ranging from industrial gearboxes to motors, drives, pumps and power transmissions. Our client with over 25 years’ experience in the industry, the business has rapidly grown into a well-known branded business. Their passion is to deliver a level of service above-and-beyond what is available on the market today. Apply today to become a part of this family run and centric operations.

About the Role

The Creditors Clerk will be responsible for the full creditor’s function of the organization and ensure that all Creditors are paid accurately and timeously. The Creditors Clerk will be required to process reconciliations against supplier’s statements, capturing invoices using Pastel Accounting and having a strong proficiency in Excel, dealing with queries, ensure compliance with company financial policies and procedures.

Responsibilities

Creditors Clerk

Process supplier invoices, credit notes, and statements accurately and timeously
Verify invoices against purchase orders, delivery notes ad approvals
Ensure invoices related to contracts agree to the contract.
Capture invoices onto the accounting system (Pastel Accounting) in accordance with company procedure
Ensure that the banking details on supplier invoices match that of the creditor being paid.
Respond to all queries relating to payments.
Perform monthly supplier reconciliations to support all payments to approved suppliers.
Resolve any discrepancies promptly
Prepare creditors payment schedule for approval
Provide monthly creditors age analysis for review.
Ensure the correct, allocations of payments and clear creditor balance
Ensure that the correct VAT is applied to invoices.
Forward remittance advice to suppliers after completion of payment run.
Clear communication with suppliers regarding account queries, payments and documentation
Liaise with internal departments to resolve invoices and delivery discrepancies
Maintain proper filing (electronic / hard copy)

Candidate Requirements

Educational Qualifications,

Degree / Diploma in Finance / Accounting / Equivalent will be advantageous will be advantageous
Grade 12

Expectations

Accounts Payable experience and Bookkeeping would be an advantage
2-3 years experience working in accounts payable duties creditors / accounts payable role
Experience working with accounting software such as Pastel Accounting

Other Required

MS Excel( intermediate); MS Word; MS Outlook
Previous working experience on Patel Accounting
Sound accounting knowledge.
Ability to work independently and balance multiple tasks simultaneously.
Excellent organisational and planning skills with the ability to prioritize time and work effectively.
Pays attention to detail, displays a high level of integrity and is deadline driven.
Experience in Asset Management environment will be an advantage

Skills and Knowledge

Strong numerical and reconciliation skills
Sound understanding of accounts payable process
Basic understanding of VAT and financial controls
High level of accuracy and attention to detail
Ability to work under pressure and meet deadlines
Proficient in Microsoft Excel and Office

Competencies and Attributes

Strong Organisation and time management skills
Excellent communication skills (verbal and written)
Professional, reliable and trustworthy
Ability to work independently as part of a team
High level of integrity and confidentiality