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Residence Coordinator

4 weeks ago

Cape Town, South Africa MindMatch Consulting Ltd Full time
Job title : Residence CoordinatorJob Location : Western Cape, Cape TownDeadline : March 25, 2025Quick Recommended Links
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About the job

  • My client is looking for a Residence Coordinator to join their team and be responsible for the buildings that they let out to tenants.
  • The suitable incumbent must be flexi with their time and be able to work in either town or Parow.
  • Own car and a valid driver's license is essential
  • The suitable incumbent should also be available to work on Saturdays and Sundays.
  • Sound building and facilities knowledge is a requirement for this role

Duties & Responsibilities:

  • Check in every morning with Management via email.

Daily Meetings:

  • Maintenance assistant
  • Security
  • Cleaners
  • Forward all claim reportsto Management.
  • Daily to do lists
  • Reconcile Petty Cash daily.
  • Send all job cards to the Management.
  • Keep Staff Time Registers
  • Respond to all emails& phone calls within 12 hours.
  • Refer all necessary correspondence to Management.
  • Ensure correct signage in all common areas.
  • Refer all NSFAS bursary matters to Management.
  • Keep Notice Boards updated.
  • Arrange Monthly Student (RSA/House Committee) meetings.
  • cc Management in on all correspondence with universities.

End of Month Functions

Send all paperwork to Management:

  • Petty Cash
  • Pest Control
  • Laundry Recon
  • Updated Furniture List
  • Lift Service
  • Maintenance 
  • Prepare Checklists: Reports with photos attached.
  • Send the Weekly Maintenance list to Managementby 14:00pm Thursdays.
  • Report urgent maintenance issues to Le-Anne
  • Control and manage Head of Maintenance
  • Marketing and Holiday Accommodation
  • Refer all queries on Holiday.
  • Accommodation to Management
  • Ensure all Holiday Accommodation documentation is in order.
  • Assist with yearly Student Development Program

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