Junior Debtors/Creditors Clerk

2 months ago

Johannesburg, South Africa IntelliStaff Full time
Area/ Location: Krugersdorp

Job Purpose:

The Junior Debtors/Creditors Clerk will assist in managing the company's accounts receivable and accounts payable functions. This role involves ensuring the timely processing of invoices, reconciling accounts, and maintaining accurate financial records to support the efficient operation of the finance department.

Key Responsibilities:
Debtors (Accounts Receivable) Functions:
  • Assist in preparing and sending customer invoices.
  • Follow up on outstanding invoices to ensure timely payments.
  • Monitor accounts for discrepancies and resolve billing issues.
  • Reconcile debtor accounts monthly to ensure accuracy.
  • Maintain an up-to-date debtor age analysis and assist with debt collection efforts.
  • Liaise with customers regarding payment queries and account balances.
  • Assist in reporting on overdue accounts and bad debt provisions.
Creditors (Accounts Payable) Functions:
  • Process and verify supplier invoices in line with company policies.
  • Ensure payments to suppliers are made according to agreed terms.
  • Assist with the preparation of payment runs and maintain a payment schedule.
  • Reconcile creditor accounts monthly to ensure accuracy and resolve discrepancies.
  • Maintain accurate records of all supplier transactions and payment histories.
  • Liaise with suppliers to resolve invoicing or payment queries.
General Administration:
  • Assist in maintaining accurate financial records and documentation.
  • Support month-end and year-end reconciliations.
  • Assist the finance team in preparing financial reports.
  • File and organize financial documents as per company policy.
  • Provide assistance with any other accounting or administrative tasks as required.
Required Skills & Qualifications:
  • Education: Matric (Grade 12) with accounting as a subject. A relevant qualification in accounting or finance is a plus.
  • Experience: At least 1-2 years of experience in an accounts-related role (debtor/creditor processing).
Skills:
  • Basic understanding of accounting principles.
  • Strong attention to detail and accuracy.
  • Proficient in MS Office (Excel and Word). Experience with accounting software (e.g., Sage, QuickBooks) is advantageous.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
Personal Attributes:
  • Proactive and self-motivated.
  • Strong problem-solving abilities.
  • Adaptable and willing to learn.
  • Professional demeanour with a high level of integrity

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