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Deputy Director:
1 month ago
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Branch: University Education
REQUIREMENTS :
- An appropriate bachelor’s degree/advanced national diploma (NQF level 7), in Public Management/Administration or related qualification. A relevant post- graduate qualification (NQF level 8) will be an added advantage.
- A minimum of three (3) to five (5) years’ experience at junior management level in Administration or Public Management. Knowledge and understanding of stakeholder management. Verbal and written communication and presentation skills.
- Advanced computer skills (MS Word, MS PowerPoint, MS Excel, MS Access, and MS Outlook). Financial and Conflict management skills. An understanding of DHET’s strategic vision and priorities. A thorough knowledge of all policies and legislation governing the Post-School Education and Training sector.
- Ability to analyse documents, interpret policies and draft official reports. Values and attitudes: client-oriented focused; Integrity and loyalty are essential. A valid driver’s license.
DUTIES :
- Provide coordination and support to the Deputy Director-General: Corporate Services. Provide support within the office of the Manager. Scrutinize documents to determine action/information/documents required.
- Records minutes/ resolutions and communicates/disseminates to relevant role players. Compile the agenda of meetings and ensure the circulation of accompanying memoranda. Coordinate all branch meetings including overseeing the logistics. Coordination of parliamentary inquiries with the relevant unit. Manage general support services in the office of the Manager. Manage the engagements of the Manager.
- Set up and maintain the system in the office that will ensure efficiency in the office. Manage the resources in the office of the Manager. Keep a record of expenditure commitments, monitor expenditure, and alert the Manager with regard to possible over and under- spending. Monitor the monthly cash flow for the Branch. Oversee responses drafted by the other staff members on inquiries received from internal and external stakeholders. Manage leave register, attendance register, and telephone accounts. Undertake policy or line function tasks required.
- Compile memorandum, reports, and submission of a variety of other correspondence as required. Compile presentations and basic speeches for the Manager and refer complex matters to the relevant unit for preparation. Coordinate, follow up, and compile reports to a transverse nature for the Manager and advise or sensitize the Manager on reports to be submitted. Coordinate external strategic alliances between the offices of the Manager and other stakeholders. Liaise with stakeholders to ensure the integration of programmes. Scrutinize documents to determine actions/ information/ documents required.
- Records minutes/ resolutions and communicates/ dissemination to relevant role players, follows up on progress made, and prepares briefing notes as well as other documents. Compile the agenda of meetings chaired by the Manager and ensure circulation of accompanying memorandum. Coordinate the performance agreement/ assessments and financial disclosures pertaining to Managers
- Administrative / Management jobs
