Human Resources Administrator

NEW EMPLOYMENT AVAILABLE

Title: Human Resources Administrator

Area: Newcastle

Industry: Mining / Construction / Industrial

Ref No.: TRG 2176

Salary: Market related TCTC avail/neg

Start Date: As soon as possible

An opportunity for an experienced HUMAN RESOURCES ADMINISTRATOR is required for permanent employment based in Newcastle.

• Provide effective, efficient, and economic generalist support to enable the companys strategic goals.
• Support all levels of management on labour management.
• Implement and maintain labour-related policies and procedures.
• Facilitate satisfactory labour relations.
• Participate in collective negotiations.
• Maintain Human Resources Department administration and communication.

DUTIES & RESPONSIBILITIES:

POLICIES AND PROCEDURES

• Assist HR with the development, planning and implementation of policies and procedures to facilitate effective employee relations.
• Provide guidance to management and employees regarding legislation, regulations, policies, procedures, and practices related to employee relations matters.

COMMUNICATION

• Attend shop steward and employee representative meetings.
• Participate in dispute resolution events.
• Compile and distribute staff briefs and minutes.

ADVISORY CAPACITY

• Advise management with labour relations issues.
• Act as liaison between employees and management.
• Interpret managements proposals for union representatives.

TRAINING

• Facilitate training of management and employees on labour relations legislation.
• Liaising with Service Providers for relevant training.

RECRUITMENT AND TAKE-ON OF NEW EMPLOYEES

• Drafting and placement of advertisements.
• Arrange competency testing.
• Reference checks: verifying previous experience, performance, behaviour, and qualifications.
• Implementation of onboarding documentation.
• Induction of new staff,
• Employment confirmation.

TERMINATION PROCESS

• Facilitate, communicate, and action terminations.
• Prepare exit documents for signature by the employee
• Issuing of UI19, salary schedule and certificate of service.
• Monitoring and ensuring that all statutory monies and provident funds are paid.
• Submit documents to payroll (exit medical and Momentum Provident Fund withdrawal forms).

PAYROLL

• Managing absenteeism and late arrivals on the Netrec T/A system for payroll according to deadlines.
• Processing and filing of leave and other forms.
• Payslip checking and no hour report.
• Printing and issuing payslips.
• Attend to payroll-related queries of employees.
• Attend to provident fund withdrawals and claims (Momentum & NBC).
• Attend to registered letters pertaining to provident fund.
• Attend to medical aid changes (Discovery & BCIMA)
• Receive and capture garnishee orders from the Sheriff.
• Update and file wage files.

EMPLOYEE RELATIONS

• Investigate alleged misconduct and collating of evidence.
• Advising employees and management on best labour practices.
• Establish and maintain healthy relationships between management, workforce, and union.
• Facilitate management and union meetings.
• Managing and reporting on union membership.

ADMINISTRATION

• Strong administration skills
• Ensure employee, site and clients documentation and files are up to date.
• Implementation of Employment Contracts.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

• Grade 12
• Relevant Human Resources related Tertiary qualification at NQF Level 5.
• 3+ years experience with trade unions and negotiations
• 3-5 years experience in similar sized organisation.
• Advanced knowledge of Microsoft Excel and Word and intermediate knowledge of PowerPoint
• Strong administration skills
• Knowledge of payroll procedures
• Knowledge of applicable labour legislation
• Drivers licence (with own vehicle)
• Willing to travel as required by the role.

SKILLS AND ABILITES REQUIRED:

• Sound work ethic, attention to detail and accuracy are critical for success.
• Excellent oral and written communication skills coupled with interpersonal skills are imperative to engage with stakeholders successfully.
• Conflict management and sound decision-making abilities in difficult conditions.
• Ability to understand complex issues and simplify them for resolution.
• Planning and organisation skills, combined with the ability to work according to deadlines and under pressure with quick response times.

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APPLICATION INSTRUCTIONS

• We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.