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Administration Manager

4 months ago

NewCastle, South Africa Adzuna ZA B C2 Full time

NEW EMPLOYMENT AVAILABLE

Title: Administration Manager (Senior Accountant)

Area: Newcastle

Industry: Automotive Industry

Ref No.: TRG 2175

Salary: Market related TCTC R45 000.00 kpm (+ Industry benefits) avail/neg

Start Date: Immediate / Negotiable

An experienced Automotive / Dealership Industry ADMINISTRATION MANAGER (SENIOR ACCOUNTANT) is required for permanent employment based in Newcastle.

The Admin Manager (Accountant) will be responsible for ensuring that accurate and up-to-date information must be provided to management on the financial and asset performance of the dealership.

The information must be provided in the relevant format and according to company policies and procedures to assist dealership managers in relevant decision-making to reach performance targets.

DUTIES & RESPONSIBILITIES:

Manage and Develop staff

  • Identify and communicate key performance priorities to members of the finance team.
  • Document performance agreements with all staff members.
  • Schedule and conduct performance discussions with all finance team members.
  • Identify, agree and implement individual performance plans for members of the finance team.
  • Identify the Resourcing requirements of the finance team.
  • Oversee the development of direct reports to maximize the individual performance, assist in career development and to inform the department''s succession plan.
  • Implement the agreed Employment Equity Plan.
  • Conduct regular departmental meetings and ensure that all team members contribute / provide input.

Liaise internally and share information

  • Ensure that staff in all departments within the dealership are able to user the relevant financial systems competently
  • Advise staff members on financial and computer-related matters.
  • Establish and continuously monitor and improve inter-departmental communication processes.
  • Ensure that all staff members have access to relevant, up-to date and accurate information at all times.

Conduct Financial Administration

  • Advise and assist management in the preparation of annual and monthly business plans and budgets.
  • Ensure that the audit requirements are met and provide all relevant information to the company auditors according to required deadlines.
  • Prepare all relevant monthly, quarterly, and annual statutory reports and returns.
  • Compile the financial and tax packs in accordance with SARS regulations as well as company policies and procedures.
  • Ensure that all reconciliations are kept up to date, signed and checked.
  • Reconcile items and inter-branch reconciliations to be followed up and resolved within company parameters.
  • Ensure that the following cycle is completed efficiently and timeously: Debtors, Cash Book, Creditors. Vehicle purchases, Vehicle invoices.
  • Month end / year end schedules to be updated.
  • Journalize the monthly general ledger analysis for salaries for the Dealership.

Manage Assets

  • Measure daily cash flow and prepare relevant reports for dealership management.
  • Constantly monitor and assess the risks facing the dealership and implementing the appropriate systems and processes to minimize potential risks facing the organization.
  • Ensure that the segregation of duties is applied and reviewed regularly.
  • Ensure that the asset register is up-to-date and accurate at all times.
  • Monitor the usage of vehicle and parts stock management systems and implement corrective measures where required.
  • Advise department managers and staff on financial and stock management systems. when necessary.
  • Report by exception in vehicle and parts stock levels and debtors days.
  • Ensure the dealerships credit terms are communicated to all customers and monitor the implementation of credit policies.
  • Obtain assistance where necessary in obtaining payment from overdue customers.
  • Take maximum advantage of agreed suppliers payment terms
  • Ensure agreement payment terms are not exceeded.
  • Negotiate cash settlement discounts where possible.
  • Ensure all supplier queries are handled promptly.
  • Ensure all purchases are made against official purchase orders.
  • Ensure that the organization''s banking and cash management procedures are adhered to and ensure all required reconciliations and tax schedules are completed accurately and timeously.

Prepare and analyze management accounts

  • To capture and ensure that all financial data is accurate and captured timeously.
  • Monitor the financial performance of all departments and ensure that information received is accurate and up-to date.
  • Ensure that accurate financial information is reflected in the management accounts.
  • Provide monthly statements to departmental managers and relevant stakeholders.
  • Assist managers and stakeholders with financial analysis where necessary.
  • Identify variances in the budget as compared to actual performance.
  • Analyze and explore variances or discrepancies in financial information, and make recommendations to managers and develop contingency plans where required.
  • Ensure that all income and expenditure is accurately accounted for in accordance with company policies and procedures.
  • Prepare relevant financial statements and managements reports on a monthly basis.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

  • Accounting / Financial Degree.
  • Automotive / Motor Industry exposure (req).
  • Min 6-8 years Accounting / Administration Managerial exp. within a motor dealership environment.
  • Financially Computer literate.
  • Drivers licence.
  • Position based in Newcastle, local residency required.

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APPLICATION INSTRUCTIONS

  • We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.