Team Leader: Creditors

6 days ago

Johannesburg, Gauteng, South Africa Motus Aftermarket Parts Full time
Job title : Team Leader: CreditorsJob Location : Gauteng, JohannesburgDeadline : April 13, 2025Quick Recommended Links
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Position Overview    

  • Managing a team within Creditors, to ensure effective payment to suppliers and avoiding non-delivery of goods and services due to overdue accounts.
  • Attending specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
  • Ensure the processing of payments and reconciliations are completed accurately in accordance with laid down accounting procedures and practices.

Specific Role Responsibilities    

  • Coordinates activities of subordinates to ensure that excellent service levels are met.
  • Manage effective transaction processing in line with policy and processes.
  • Payment runs first-level review and approval.
  • Reconciliation approvals.
  • Answering supplier and business queries in a timely manner
  • Interaction with service departments with respect to orders, queries, documentation, and payments.
  • Ensure that payment deadlines are adhered to.
  • Detailed tax compliance knowledge related to accounts payable process.
  • Ensuring that FICA compliance requirements are adhered to.
  • Reconciliation and Reporting
  • Generate reports for management on accounts payable activities, including ageing summaries.
  • compliance and controls
  • Propose and enforce internal controls to safeguard company assets and prevent fraud.
  • Identify opportunities for process improvements and automation within the accounts payable function.
  • Collaborate with cross-functional teams to streamline workflows and optimize efficiency.
  • Ensure evaluation of current control environment, while working to update and implement policy efficiencies on an entity-wide basis.
  • Carry out any other reasonable duties as assigned.
  • Ensure vendor information is up to date in A/P module.
  • Build, train, manage, maintain and an effective and independent team, to handle day-to-day responsibilities.
  • Manage the Vendor age analysis.
  • Assist creditors clerks within the team to improve overall performance.
  • Responsible for compiling monthly team reports as required by management on time and in the right format.
  • Release price/rate difference between invoices and orders on Team's accounts. 
  • Monitoring and recommending changes of own and staff vendor details and banking details etc. on vendor master data.
  • Updating of Vendor Master Data
  • Manage Team's morale within the department and the company.
  • Approve team leave in accordance with operational requirements.
  • Provide support to Auditors during the audit process.
  • Compile Succession Plan for Creditors team and develop staff to move up career ladder.

Qualifications and Experience    

  • Grade 12- Essential
  • Relevant certificate/diploma
  • A Tertiary Qualification in Finance /Accounting would be advantageous.
  • Basic accounting procedures
  • Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel
  • Excellent attention to detail and numerical ability
  • Methodical, accurate and attention to detail

Skills and Personal Attributes    

  • Aptitude for numbers
  • Supplier orientated.
  • Effective communicating techniques
  • Previous experience of managing people
  • Strong reconciliation skills
  • Coaching and mentoring skills
  • Communication skills
  • Ability to consistently Set and meet deadlines.
  • Able to prioritize and organize in a multi-tasked job.
  • Meeting deadlines
  • Hard working and be able to work in a stressful environment.
  • Clear criminal checks
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